Executive Council Special Meeting
September 25, 2024
Virtual Meeting
8:00 p.m.
Meeting began at 8:02 p.m.
In attendance virtually:
- Rich Hanson, Fishers IN
- Randy Cameron, Pittsburg MO
- Marc Guerra, Rancho Mission Viejo CA
- Andy Argenio, Smithfield RI
- Eric Williams, Schenectady NY
- Randy Adams, Fairfield OH
- Jay Marsh, High Point NC
- Andrew Griffith, Jacksonville FL
- Gary Himes, Kansas City MO
- Randy Gibson, Lansing MI
- Lawrence Harville, Hurst TX
- Brandon Koch, Mandan ND
- Greg Stone, Yorba Linda CA
- Phil Tallman, Medical Lake WA
- Chad Budreau, Parker City IN
Others present virtually:
- Felix Gora, attorney
- Angie Martin, staff
- Sue Alhbrand, staff
- Tyler Dobbs, staff
- April Conner, staff
- Ilona Maine, staff
1. Opening Business – Rich Hanson
a. Introduction of guests
Rich Hanson (President) reminded the EC this is a special meeting and notification was posted two weeks in advance. The meeting will discuss PADCOM updates and the departure of Chad Budreau (Executive Director) who has accepted another position. Rich noted that some of the discussions may go into Executive Session and a motion may be required. Rich then asked Chad to share some updates related to the IT department.
Chad Budreau (Executive Director) noted that AMA’s IT team is in the process of restoring some data. Chad indicated if there are any questions related to the process to please direct them to Eric Bachmann (staff).
2. PADCOM – Randy Cameron
a. Site 3 Runway Repairs
Randy Cameron (Executive Vice President) shared that PADCOM is in the process of reviewing bids to repair Site 3 at the IAC. Grady Brothers, who conducted repairs this year on Sites 6 and 1 is offering a 5% discounted bid if AMA were to award the work this fall.
Chad Budreau (Executive Director) reminded the EC that PADCOM and two workgroups have been evaluating and sharing Site 3 plans with the EC for the past 18 months. Randy Adams (III) stated that David Lindley (NFFS President) recently led a PADCOM work group with various SIG leaders to conduct a needs analysis to determine a layout. Randy Cameron (EVP) discussed the latest plans for Site 3 which was to remove the X runway and replace it with a single 700 feet wide by 140 feet deep runway and to keep a similar pilot area of 250 wide by 60 feet deep. A parallel grass runway is no longer being considered.
Chad Budreau (Executive Director) was asked to discuss Grady Brother’s engineering analysis of the current Site 3 runway and bid. The core samples indicated the foundation and base are uneven and there is significant shifting of the top layer of asphalt. Most of the runway needs rebuilt from the foundation. Randy C. stated he started working with Mike Barbee to provide a bid to pour the runway as concrete instead of asphalt.
Randy Gibson (VII) and others expressed concerns to include that the process is moving too quickly. Andy Argenio (I) and Randy Cameron (EVP) felt AMA should consider starting work this fall especially if there are significant cost savings. Randy Adams (III) expressed concerns against delaying this decision to the spring since labor and material rates will likely be higher and crews may not be accessible. Eric Williams (II) and Marc Guerra (CFO) discussed AMA’s reserves and gains. They determined there are no material financial benefits to delaying the bid to the spring. Rich Hanson (President) tasked PADCOM to continue investigating and to report back to the EC.
b. Rental Property
Chad Budreau (Executive Director) discussed updates to the June EC decision to cease renting the home at 5100 E County Road 200 S. The current tenant was notified a few months ago and plans to vacate the property by the end of the month.
c. Pavilions
Chad Budreau (Executive Director) informed the EC that the SubZero contract is not going to be renewed later this year. Staff are in the process of rebuilding the maintenance team. Staff will present plans to PADCOM to finish the third pavilion.
3. Personnel
a. Executive Director
Rich Hanson (President) reminded the EC that Chad Budreau (Executive Director) has accepted a new position and will sadly be leaving the AMA. Rich moved the discussion to Executive Session.
Executive Session
Personnel Continued
Motion by Phil Tallman (XI) seconded by Randy Gibson (VII) to form an interim Executive Director selection committee to conduct interviews of internal candidates and make a recommendation to the Executive Council to appoint an interim Executive Director to serve until a permanent Executive Director is appointed.
The interim Executive Director selection committee shall consist of chair Rich Hanson (President), Randy Cameron (EVP), Randy Adams (VII), and Chad Budreau (Executive Director).
Motion passed: 12 yes, 0 no, 1 absent (NAA)
Rich Hanson (President) asked Chad Budreau (Executive Director) to update the staff and invite them to apply for the position. Rich indicated interviews will be conducted next week and a candidate selected shortly after.
Adjournment
Meeting was adjourned at 9:22 p.m.
Release Date
Mon, 11/18/2024 - 08:57