10/21/23 EC Minutes
Executive Council Meeting
October 21, 2023
Hybrid/AMA IAC Muncie, Indiana
Meeting began at 8 a.m.
In attendance: President Rich Hanson, Fishers IN; EVP Randy Cameron, Pittsburg MO (Remote); CFO Keith Sessions, Burlington KY; District I Andy Argenio, Smithfield RI (Remote); District II, Eric Williams, Schenectady NY (Remote); District III Mark Radcliff, St. Marys WV; District IV Jay Marsh, High Point NC (Remote); District V, Andrew Griffith, Jacksonville FL; District VI Gary Himes, Kansas City MO (Remote); District VII Randy Gibson, Lansing MI; District VIII Lawrence Harville, Hurst TX (Remote); District IX Brandon Koch, Mandan ND; District X Greg Stone, Yorba Linda CA; District XI Phil Tallman, Medical Lake WA; Executive Director Chad Budreau; NAA Amy Spowart; Felix Gora, attorney; Clarissa Poston and Liz Helms, recording secretaries.
Others present: Eric Bachmann (IT Director), Randy Batchelor (IT staff), Angie Martin (Membership Director), Tyler Dobbs (Government Affairs Director), Toby Silhavy (Competitions Director), Ilona Maine (Clubs Director), Sue Ahlbrand (AMA Comptroller), Rusty Kennedy (AMA Foundation Chairman, remote), Paul Bretsen (insurance advisor), Randy Adams (District III AVP), Steve Brehm (District I AVP, remote), Jeff Black (District III AVP, remote), Dave Lindley (NFFS President), Brenda Schuette (member, remote).
1. Opening Business
- a. Introduction of guests
- b. Additions to agenda: Flying Site Improvement Grants (added by Randy Cameron [EVP]; moved to new business); Contest Board membership discussion (added by Phil Tallman [XI]; moved to new business); the question of whether to have a National Fun Fly (added by Rich Hanson [President]; moved to new business)
- c. Additions to final flight: Larry Scarinzi of Whippany, New Jersey (added by Eric Williams [II])
Rich Hanson (President) asked for well wishes for ex-AVP Bill Malvey. He is now in a care facility and Rich wanted to emphasize that all present should keep Bill in their thoughts and prayers, hoping for a full recovery. Rich then called for a moment of silence.
2. Consent agenda (see agenda):
- Approval of 2024 Nats, F2ACD Cup, and F2 WC schedule
- Approval of July 29, 2023, minutes.
- Approval of changes to Standing Rules related to CFO credentials.
- Approval of the LMHP as presented by the Safety Committee.
Consent agenda passed by acclamation.
3. President’s Report—Rich Hanson (President)
Rich Hanson (President) stated that most of his activity deals with AMA committee activity and working with AMA Headquarters on issues as they come up. He stated that he took a trip to California for the 50th anniversary of the Visalia fall festival, one of the largest soaring events in the country. He was accompanied by Greg Stone (X). He stated that there were more than 160 event entries.
Rich discussed the upcoming FAI General Conference; he won’t be able to attend. Jay Marsh (IV) will be officially representing AMA. Staff and other EC members will also attend. Rich asked Randy Cameron (EVP) to serve in his place during his absence and keep in touch with AMA Headquarters.
4. Executive VP Report—Randy Cameron (EVP)
a. 2024 EC schedule
January 20, 2024, was chosen as the first quarter’s EC meeting date. April 27, 2024, was chosen as the second quarter’s EC meeting date. July 27, 2024, was chosen as the third quarter’s EC meeting date. October 26, 2024, was chosen as the fourth quarter’s EC meeting date.
Motion I: Motion by Phil Tallman (XI), seconded by Gary Himes (VI), to accept January 20, April 27, July 27, and October 26 as the 2024 EC meeting dates.
Motion passed: 13 yes, no
Randy Cameron (EVP) discussed the date for the 2024 National Fun Fly. There was discussion about the reasons for developing the National Fun Fly and the hopes to build it into an event similar to the Joe Nall event. It was emphasized that it will take time to build the event.
Randy Gibson (VII) asked about the draw and whether it was localized or actually had national attendance. Chad Budreau (ED) shared that not including staff and EC members, each year between 86 to 114 people attend the National Fun Fly. He then suggested reimagining the event and recommended instead of asking members to come to the AMA, the AMA should go to the members. He theorized sending AMA staff to support regional events.
Andy Argenio (I) stated that the National Fun Fly is a national event considering that members come to the event. Brandon Koch (IX) stated that the National Fun Fly needs to have a sense of community. Eric Williams (II) was in support of keeping the National Fun Fly. Randy Cameron (EVP) emphasized the importance of having an event at the IAC for non-competitive members. Rich Hanson (President) noted that travel from areas farther away would always be problematic, whether it is the Nats or any other large event.
Regarding the National Fun Fly, Brandon Koch (IX) brought up the idea of taking bids from clubs around the country, much like the Olympics. He also noted that, in the future, the National Fun Fly could become a moving event, hosted at various clubs around the country that bid for the opportunity to host a major event. Phil Tallman (XI) noted that finding new venues is extremely difficult. It is easy to host 35 pilots but hosting 100 or more attendees is much harder because of space, camping facilities, etc. There was much discussion on the pros and cons of moving the National Fun Fly around the country. Eric Williams (II) and Andy Argenio (I) both supported the idea of Zoom meetings.
All present EC members unofficially voted on whether or not to have the National Fun Fly: 5 voted to keep the event, 7 voted to end the event. The issue was referred to new business.
Randy Cameron (EVP) voiced the option of having the Annual Membership Meeting on the same date as the July EC meeting. Jay Marsh (IV) asked about the largest gathering—Joe Nall. There was discussion about pairing the membership meeting with another meeting hosted by Triple Tree. Randy Gibson (VII) discussed making the Annual Membership Meeting more engaging so that attendees of the meeting don’t lose interest; Eric Williams (II) agreed, saying that we need to rethink the meeting itself in addition to the venue. Keith Sessions (CFO) recommended changing the time of the meeting to the morning, wherein breakfast would be offered to attendees. He thinks this would prevent attendees from missing out on flying time. Chad Budreau (ED) offered to coordinate with the Triple Tree and Joe Nall team on establishing a membership meeting.
Randy Cameron (EVP) discussed the ongoing search for a new Chief Financial Officer (CFO). A few applications were sent in, and he plans on interviewing them through Zoom meetings. Greg Stone (X) was interested in the CFO position; however, he would have to step down from his EC position if selected. Keith Sessions (CFO) has volunteered to be a consultant during the transition of the position.
Randy Cameron (EVP) stated that he got to attend the last Reno Air Races.
5. CFO Report—Keith Sessions (CFO)
a. 2024 Budget
Keith Sessions (CFO) thanked all present EC members for the last 10 years and stated that he knows the position will be well taken care of going forward, as he is retiring from the position.
Keith Sessions (CFO) discussed the AMA portfolio and whether to invest in bonds, equities, stocks, and other investments. He predicts a weak fourth quarter. He discussed the effect of depreciation on the budget.
i. Regarding the operating budget:
Keith Sessions (CFO) stated that the cost of printing and paper was well-negotiated by AMA staff this year. Instead of a magazine, someday there should be a fully interactive website where members can go to get current news, stay in the loop with all things AMA, etc.; however, he noted that this takes money, and it should be accounted for in a future budget. He predicts additional costs associated with insurance in 2025, and potentially 2024.
ii. Regarding the capital budget:
Keith Sessions (CFO) noted that some costs will be offset due to grants. Chad Budreau (ED) said that certain areas of the capital budget may be repurposed for urgent issues regarding AMA property and depreciation. Hiring internal or outsourced maintenance was discussed for these repairs. Randy Gibson (VII) asked whether AMA should remove the funds for an AMA SIM trailer in the budget; other EC members disagreed, and it will remain in the budget.
Motion II: Motion by Greg Stone (X), seconded by Mark Radcliff (III), to accept the 2024 AMA Operating Budget as presented by the AMA Finance Committee.
Motion passed: 13 yes, no
Motion III: Motion by Greg Stone (X), seconded by Randy Cameron (EVP), to accept the 2024 Capital Budget as presented by the AMA Finance Committee.
Motion passed: 13 yes, no
6. NAA Report—Amy Spowart (NAA)
Amy Spowart (NAA) was welcomed by Rich Hanson (President), as this was her first EC meeting after replacing Greg Principato, the previous NAA representative. Amy started by congratulating AMA member Jim Richmond for being awarded the 2023 Distinguished Stateman of Aviation. National Free Flight Society (NFFS) and Chad Budreau (ED) were instrumental in getting this nomination passed. Dave Lindley (NFFS) stated that the US has never missed a podium in F1B since 1961 and that Jim was a big part of that.
Amy Spowart (NAA) explained that she would have to leave the EC meeting early, as the NAA was hosting the FAI General Conference and she had to prepare. In 118 years, this is only the fourth time that the conference has been held in the US. Amy discussed how NAA and other aero sport leaders need to communicate our concerns to the FAI about their business model. Amy and Keith Sessions (CFO) discussed creative ways to come up with new solutions. Keith hypothesized an FAI SIG, wherein only FAI-certified individuals would represent the aeromodeling community. She voiced the importance of gaining members and giving the USA more of a leading role. Mark Radcliff (III), Jim Martin (III AVP), and Randy Adams (III AVP) were thanked for their assistance in conducting a Saturday model aviation demonstration.
Amy Spowart (NAA) will be going to Spain to meet with the U.S. Air Force to better facilitate transportation opportunities for teams traveling around the globe.
a. NAA Young Advisory Committee
Amy Spowart (NAA) elaborated upon the NAA’s new Young Advisory Committee. She is seeking nominations of 40-year-old or younger aviation professionals to advise and guide NAA. Various names were discussed from the AMA community.
7. Executive Director’s Report—Chad Budreau (ED)
a. Government Relations—Tyler Dobbs (staff) and Ilona Maine (staff)
Tyler Dobbs (staff) stated that many of today’s issues are the same as they were at the date of the last EC meeting: Remote ID, FRIAs, etc. He discussed the number of denied FRIAs, stating that it is still much too high. He stated that every time AMA staff and FAA officials meet, more resolutions are revealed and they’re able to chip away at some of the FRIA denials. He believes that we’ll end up in a much better position than we currently are, but it will take a lot of work.
Tyler Dobbs (staff) stated that the FAA sent an initial draft for the 7711-1, a certificate of waiver or authorization for clubs to fly in controlled airspace, which would replace the letters of agreement. The current text in the 7711-1 is unacceptable by AMA. AMA met with air traffic and flight standards, with their last meeting ending in a good resolution. The FAA stated that they needed more time to make the discussed changes, but the changes are being worked toward.
Randy Gibson (VII) questioned if there had been full-scale airports approved for FRIAs. Tyler Dobbs (staff) answered yes. Tyler said that the FAA has lacked transparency and consistency in the FRIA approval process. Ilona Maine (staff) stated that the full-scale approvals were private property or public airports that do not have public flying access. Approvals for public airports were for those with gated flying areas, etc. Tyler stated that one potential solution would be a letter of agreement between the FAA and the AMA club. The lack of set criteria for FRIA approval by the FAA was brought up by Brandon Koch (IX). Randy Adams (III AVP) asked about temporary FRIA grants. Tyler said temporary FRIA grants would be an event exemption.
Ilona Maine (staff) provided the following numbers regarding FRIA applications: 1,549 applications submitted; 1,236 applications approved; roughly 300 denied/pending resubmission; consistently having new applications submitted; roughly 180 pending to be processed. Ilona said that she has no issue with the March deadline as she feels pretty good about the current standing.
Andy Argenio (I) asked if any clubs had said that they have no interest in applying to become a FRIA. Ilona Maine (staff) answered yes, stating that some have instead opted to purchase remote ID modules.
Tyler Dobbs (staff) stated that he and the AMA Government team will be back in Washington, DC in the next few weeks to discuss updates with the Senate. He said that a final FAA Reauthorization bill is unlikely anytime soon.
During a discussion about a possible government shutdown, Tyler Dobbs (staff) said he hopes that an FAA budget and extension will be finished by November 17.
Chad Budreau (ED) discussed an event that he went to, Scale Over the Horizon at Eli Field, September 22-24, 2023, in Monticello, Illinois. He asked Paul Bretsen (insurance advisor) from Westchester Insurance to discuss the event and AMA’s purpose in attending. Paul stated that one of his associates ordered a loss/risk control inspection for an AMA event. Given the timeline and geographic location, Scale Over the Horizon was selected for the inspection. Chad thanked Contest Director, Peter Holey, and the volunteers for putting on such a great and safe event. As expected, there were no formal recommendations that came out of the inspection. Paul thanked Chad for representing the AMA so well at the event. Brandon Koch (IX) and Paul discussed AMA’s safety programming. Paul suggested the Safety Committee may want to review AMA’s inclement weather language.
a. 2023 and 2024 POW and Taskings
Chad Budreau (ED) updated the EC on the status of various tasks and programs. Chad discussed strategies on Remote ID messaging, implementation of the FRIA search on the AMA website, the signing of the Wing STE(A)M trailer contract, updates to the Standing Rules, efforts to improve the creation of EC meeting agendas and live streams, IAC bids for runway improvements (once PADCOM finalizes the plan), app investigation for an AMA app (for which he has engaged with four vendors), and the building of pavilions. He went on to provide an update on United Healthcare and Element3 Health spearheaded by Mark Benson (staff) and Kenny Cassidy (staff). In addition to reimbursing individuals for gym memberships and other physical health activities, health insurance providers are starting to reward individuals engaged in social and mental health activities. Element3, a provider of United Health, approved model aviation through AMA as an outlet to foster positive social and mental health. As a result, AMA and Element 3 are developing a program for health insurance providers to reimburse qualifying AMA members their dues. Currently the program is targeted to individuals over the age of 65. Chad hopes the program will expand and other health care providers may also begin rewarding model aviation activities. Mark Radcliff (III) voiced that he knows of similar programs, such as one that he uses where he gets rewarded for submitting the number of steps that he takes every day.
Chad Budreau (ED) discussed how the AMA marketing team reached out to Ball State University’s (BSU’s) Master’s Communication division. BSU assigned graduate students to do an assessment of AMA and offer solutions to improve engagement and communication. Their recommendations have already started coming in, including recommendations on AMA’s social media platforms. They’re also going to offer advice on the National Model Aviation Museum on ways to improve the level of excitement around the museum, having already stated that they would “come with a grandparent, but not with friends.” Randy Adams (III AVP) asked about applying this knowledge at the club level. Eric Williams (II) commented that he’s happy and excited to see that the BSU graduate students are doing an analysis of AMA. Greg Stone (X) questioned if those AMA graduate students would be open to working with clubs, even virtually, to give insight into how individual clubs are managing their social media presence. Mark Radcliff (III) had the idea of using the information provided by the BSU graduate students to create a template to offer to AMA clubs, providing guidelines or recommendations for successful social media techniques that could be used to grow club membership. Chad noted those requests may be out of scope for this particular class project, but agrees with the suggestions and will investigate.
Chad Budreau (ED) shared a graph showcasing that most 2023 Program of Work (POW) initiatives are on pace to be completed by the end of the year to include the Nats Manual, Bluebook, changes to Park Pilot, and Know Before You Fly drone kits. Chad noted the FRIA applications are slower than expected due to the FAA, but staff are on pace to have our club sites submitted by the FAA deadline. Mark Radcliff (III) asked Chad to expand on the progress of 2023’s goal to update the website’s backend. Chad said that most of the heavy lifting to migrate to Drupal 10 has been completed, with overall completion being estimated at 70%. Randy Cameron (EVP) reminded everyone that updating the website is a never-ending task. Chad highlighted three POW initiatives that will not reach competition in 2023. While staff was successful in getting favorable language in the FAA Reauthorization bill, Congress will likely not take a vote this year. Staff migrated the content from the AMAFlightSchool website to a new database, but it is uncertain if the front-end interface will be completed by the end of the year due to the unexpected demands by the IT staff to aid with FRIAs. In addition, the UAS4STEM grant that AMA applied for was declined by the FAA resulting in sunsetting that initiative.
8. Committee Reports
a. FAI Executive Committee
The League of Silent Flight has suggested that an F5J Soaring World Championship be held in 2027 at the IAC. Due to lack of participation by other countries with previous world championships in the US, Chad Budreau (ED) said that contingency funds have been added to the bid budget. It was discussed if any EC members had concerns or oppositions regarding the World Championship being held at the IAC in 2027. Rich Hanson (President) stated that it would be premature to vote on it now, but asked the EC for their consideration. Mark Radcliff (III) said he is in support of the IAC hosting the event. No EC members were against the event.
b. Publications Committee
i. Park Pilot—Gary Himes (VI)
Gary Himes (VI) discussed the last issue of Park Pilot magazine. All refunds for any remaining print issues were distributed. He reported that everything went well and voiced that Erin Dobbs (staff) did a great job migrating advertisers to Model Aviation. Chad Budreau (ED) recognized Jay Smith (staff) for renegotiating the printing contracts, rectifying billing errors, and increasing the page count in Model Aviation without additional expenses. Jay created a bidding war between printing companies, allowing AMA to save hundreds of thousands of dollars. Questions were raised about the new, additional pages in Model Aviation. Liz Helms (staff) clarified that some Park Pilot content will be moved into Model Aviation, so there is no reason to be concerned about a lack of content.
c. Safety Committee
i. LMHP and FAA Approval Process—Brandon Koch (IX)
Brandon Koch (IX) stated that the Large Model Helicopter Program (LMHP) was voted on previously for submission to the FAA. It was submitted and a letter was received from the FAA with a handful of questions. Chad Budreau (ED), Andrew Griffith (V), Tyler Dobbs (staff), and Brandon strategized on how to best answer FAA’s questions. After the questions were answered, the submission was approved. Chad plans on following up to ensure that the document is posted on the website.
Andy Argenio (I) questioned if we are protected from other CBOs using our programing. Chad Budreau (ED) stated that we have added copyright language in the footer of our programs, but looked to Felix Gora (attorney) for additional insights. There was discussion with Felix concerning other CBOs borrowing extensively from AMA’s program.
Lunch/Executive Session
d. Nats Committee
i. 100th Anniversary Report—Toby Silhavy (staff)
Tabled.
e. PADCOM
i. IAC Roof—Toby Silhavy (staff) and Chris Inman (Subzero)
Chris Inman (Subzero, AMA’s hired construction/maintenance company) talked about the process of replacing the IAC roof. Before replacement, the roof could be heard popping and cracking due to previous improper applications of the old tar and gravel roof. The roof also lacked the proper slope for water shed. Because of these concerns, there was moss growing and numerous leaks over the past 30 years. The roof has been fully replaced and is good to go. He explained that a white roof was chosen over a black roof to lower cooling costs of the IAC.
Chris Inman (Subzero) advised that maintenance walk the roof annually, ensuring that no seams are curling. He advised that the roof should have low traffic.
ii. Pavilions
Chris Inman (Subzero) stated that the initial completion goal for the pavilions was to have them up and running by the 2023 Nats. Setbacks included the following: designs needed reengineered; the concrete donation could not be delivered on time, so additional prep work was required using concrete pillars until the concrete could be delivered for flooring; some materials were damaged during unloading from the supply company; supply shortages and communication issues delayed getting replacement materials; two weeks of rain caused all previously drilled holes to be filled with water; and the team was regularly faced with ongoing urgent maintenance issues to include damaged plumbing in the Site 3 bathroom. The project was ultimately halted when a call was received saying that the pavilions have been reclassified as commercial and public use requiring state permits. Blueprints were redrawn and submitted to the state, the drawings have been approved, and we are currently waiting for permission from the commissioner. The building process should be able to resume shortly (4-5 weeks, weather pending).
Chris Inman (Subzero) shared the blueprints for the pavilions with all present EC members, elaborating upon the building plan.
Randy Adams (III AVP) stated that he was initially told that the original concrete slab (not set by AMA/Subzero) was meant to be used with only a tent placed on top. Chris Inman (Subzero) said his crew already determined that the concrete slab required additional footers to be installed to support a building. Randy questioned the requirement of permits for agricultural/private land. Chris stated that Delaware County believed AMA’s property is not considered private, regardless of the “private” signs posted, because non-AMA members are able to be escorted taken back onto the property.
Toby Silhavy (staff) said that Mike Barbee has generously agreed to donate the necessary concrete. He stated that Mike requested that Chris Inman (Subzero) oversee the pouring of the concrete.
iii. Subzero 2023 Financial Report
Chris Inman (Subzero) shared the Subzero 2023 financial report with all present EC members. The report showed the differences between current contracts and pricing versus national averages. AMA’s contract with Subzero was discussed further, in which benefits and savings were highlighted.
Chris Inman’s (Subzero) document provided a list of all major projects completed in 2023. Also provided was a list of future projects. Top priority jobs were discussed and included the following: AMA Headquarters rechinking, pavilions, Site 3 electrical, Iron Horse, crack fixes, security cameras, culvert repairs, electrical upgrades for all sites, Site 4 electrical, 4909 rental window insulation and sealing, and neutralizing the rust in the AMA Headquarters ceiling from 30 years of roof leaks.
Chris Inman (Subzero) presented images of electrical issues to all present EC members, explaining some of the previously mentioned priority jobs. Chad Budreau (ED) emphasized the importance of fixing the electrical issues. Furthermore, the lack of electricity and water have been prominent issues with campers; resolving these issues will be prioritized. Another issue presented was rust around the National Model Aviation Museum’s entrances. Chris also discussed improvements made to one of AMA’s rental properties related to the water softener. Examples of damaged steel 2 x 4s were presented; the damage was caused by water runoff on the steel rods. The bathhouses and the campsite hookups all need to be gutted and replaced.
Zane Pauley (AMA maintenance) confirmed with Chris Inman (Subzero) that they believe the electrical issues can be completed in two phases. Chris believes that the process of fixing all AMA property issues will take approximately 4-5 years.
Chris Inman (Subzero) confirmed that there is much work to be done, with safety foremost. Beautification projects such as chipped concrete are the lowest priority.
iv. Runways/IAC—Randy Cameron (EVP) and Toby Silhavy (staff)
Toby Silhavy (staff) brought to attention that several areas are in need of emergency repair and need to be addressed due to decades of neglect. He mentioned wanting to make the necessary projects as streamlined, practical, and economically responsible as possible. He presented a PADCOM proposal map to all present EC members. Chad Budreau (ED) discussed the collaborative efforts with SIG and Nats leaders in this preliminary design. The map has all Control Line (CL) areas being north of Site 1. He is planning for an expanded parking area with electric available for charging, along with an easy-to-assemble barrier fence that can be assembled/disassembled quickly. These efforts would create a more centralized way to have Nationals and eliminate noise pollution.
Toby Silhavy (staff) stated that Site 1 is in need of emergency repair. Options being considered are an asphalt paved runway, an asphalt paved area to the bottom right of the runway for CL/Pylon Racing/etc., a golf course grass runway to eliminate RC overfly, a tile drainage system under the runway for extended life of the asphalt, expanded electric on/near the pitting area, and/or the addition of 5 RV hookups. Brenda Schuette (member) questioned if Site 1 would obtain a large enough parking lot for the attendees. Toby said that there should be plenty of room for expansion, stating that the parking lot could be expanded to the north.
Sites 5 and 7 were briefly discussed in terms of removing topsoil to fill in some areas for Site 1 construction. Toby Silhavy (staff) also stated that he wants to install fences, gravel parking lots, and security cameras around maintenance buildings.
It was said that Site 2 is in need of emergency asphalt repair. The removal of AMA’s farmhouse was discussed, in the case that the budget allows for the addition of a new welcome center/Nats Headquarters. Toby Silhavy (staff) stated that Site 3 is also in need of emergency repair. Potential upgrades involved more electric stations, improved asphalt areas, the inclusion of golf course-grade grass, removing the cross-runway, etc. It was stated that the Site 3 bathhouse RV hookups need to be completed in the winter of 23/24. The entirety of the building needs gutted and rebuilt.
Site 4 was discussed in terms of extending the runway by 500 feet. It would also include an extended parking lot. Mike Barbee has volunteered to pay for the concrete for a new bathhouse on Site 4.
Toby Silhavy (staff) reintroduced the idea of an indoor flying facility. It would be a complete indoor facility to hold world class events, for flying types such as FF, F3P, Indoor CL/RC, in addition to swap meets, a meeting center for contest Scale judging, CL processing, pattern processing, etc. While this is not a guaranteed plan, it is being discussed in an ongoing PADCOM discussion. Chad Budreau (ED) emphasized that this is not a matter to be voted on today; at this stage PADCOM is simply seeking EC feedback and input. There was general support for the vision from the EC.
Once the EC approves plans, Chad Budreau (ED) stated that staff will obtain bids for the above projects; however, depending on overall estimated cost, plans may have to be redesigned or postponed. Keith Sessions (CFO) stated that all ideas presented were good but implied it may be too costly upfront. He recommended separating tasks into essential, required projects and those that could wait.
f. Education Committee
i. Camp AMA—Greg Stone (X)
Kyle Jaracz (staff) put together a summary of the different activities that are going on that are relevant to AMA education. At the forefront is Camp AMA. Camp AMA basics were discussed, such as age groups (13-17), number of attendees (up to 30), etc. Low participation was discussed. Greg Stone (X) stated that one issue could be that, in this day and age, it’s difficult for parents to send their children away for a week. Greg stated that 50-75% of our youth are repeating attendees, emphasizing the lack of Camp introducing new youth to the hobby. Greg hypothesized that AMA Education staff be used at bigger, local events. Greg opened the floor to the other EC members for questions regarding Camp AMA.
Chad Budreau (ED) hypothesized that it might be easier to bring AMA to interested youth, rather than asking youth to come to AMA. Greg Stone (X) agreed. Chad went on to discuss the shifting of resources; the recommendation is to shift resources away from Camp AMA and reallocate that energy toward other projects that would better advance AMA’s mission. Randy Gibson (VII) questioned if Kyle Jaracz (staff), AMA’s Education director, had any comments about it. Greg stated that Kyle was understanding and was onboard either way. Greg hypothesized that Camp AMA could be restructured as a two-day camp.
Gary Himes (VI) clarified that only the in-person Camp AMA will be suspended and restructured, not the online Camp AMA Junior program. Andy Argenio (I) mentioned using some of the Camp AMA funds in each district for district-related programs.
Motion IV: Motion by Randy Cameron (EVP), seconded by Brandon Koch (IX), to suspend in-person IAC Camp AMA and reallocate Camp AMA resources into other youth programs.
Motion passed: 11 yes, 1 no (VI), 1 absent (NAA)
9. New Business
a. Foundation 3Q23 Report—Rusty Kennedy (Foundation Chair) and Steve Haston (staff)
Steve Haston (staff) proposed new board member: Tom Denny. Rusty Kennedy (Foundation Chair) talked about Tom and said that he thinks Tom will be a great fit on the Foundation team, especially in terms of volunteer time.
A motion to add Tom Denny to the AMA Foundation board was passed by acclamation.
Steve Haston (staff) disclosed that a monetary award was received which will assist with the digitalizing of the media collection thanks to the Ball Foundation for Education. The now-defunct Planesmen club in Texas closed its flying site and made a sizeable donation to the AMA Foundation. Rusty Kennedy (Foundation Chair) stated that Rachelle Haughn (staff) and Steve Haston (staff) did a fantastic job working with those in the Planesmen Club.
Steve Haston (staff) stated that the 2023 internal grants were completed. The new Save A Life Grant opened online on June 1. Club Recognition and Reward Grant applications are now online. Steve stated that 27 clubs have received $3,375 in Club Recognition and Reward Grants and four clubs have received $785 in Save A Life Grant funds this year. Steve further discussed the AMA Foundation’s to-date givings: 441 clubs have received $731,000 in Flying Site Improvement Grants; 137 clubs have received TAG Grants, totaling $141,000; 153 clubs have received the $500 relief grant; 367 students have received scholarships totaling $1.35 million.
Rusty Kennedy (Foundation Chair) discussed the disaster relief grant. He recommended that it be increased to $1,000 maximum per grant, as opposed to the current $500 maximum. Steve Haston (staff) mentioned that the AMA Foundation would like to codify the program’s name to “Disaster Relief Grant,” as there are various names for the program floating around. It was decided that only natural disasters are eligible.
Motion V: Motion by Mark Radcliff (III), seconded by Greg Stone (X), to officially name the program to the Disaster Relief Grant and increase the award amount from $500 to $1,000, to be funded and managed by the AMA Foundation for natural disasters.
Motion passed: 12 yes, 1 absent (NAA)
Steve Haston (staff) discussed the Torchbearer program. He stated that we currently have 70 torchbearers, with 33 of them being new torchbearers from 2023. Steve also discussed planned giving; the vision is to provide members with free, no-obligation tools that they can use to benefit their retirement and their family’s future while maximizing tax benefits. Dollar amounts for current money pledged through FreeWill were discussed. Steve also discussed other new tools the Foundation secured to include WealthEngine.
Rusty Kennedy (Foundation Chair) spoke on the bylaws. He stated that the initial bylaws were boilerplate and have not evolved with the growth of the Foundation. Changes were made to ensure that they flow better and are better applicable to AMA Foundation.
Motion VI: Motion by Randy Cameron (EVP), seconded by Brandon Koch (IX), to accept the modifications to the AMA Foundation bylaws as presented.
Motion passed: 12 yes, 1 absent (NAA)
Steve Haston (staff) disclosed the AMA Foundation year-end fundraising totals to EC members which outpaced last year. Rusty Kennedy (Foundation Chair) stated that the AMA Foundation fundraising numbers can be found on the AMA Foundation website.
Steve Haston (staff) stated that another AMA Foundation goal was to better connect with BECKS (pending) and MISO (failed) on partnerships. AMA Foundation has opened conversations with 12 other aircraft companies to pursue potential partnerships. Furthermore, Erin Dobbs (AMA’s advertising & partnership director) is working with the AMA Foundation on new outreach tools.
Year-end projects and products were discussed as well: October cover wrap, Walk of Fame brick drive, targeted donor direct mail, Christmas cards, and Christmas gift codes. Steve touched on various goals from the AMA Foundation’s strategic goals for 2023: updating the language and style guide of outgoing communications, launching the updated AMA Foundation website, creating new house ads for Model Aviation magazine, planning to assist with and have a larger presence at various events (Joe Nall, Camp AMA, National Model Aviation Day, EAA, the National Fun Fly, etc.), add member features and a kiosk in the lobby for the Walk of Fame, create new content and more interactive experiences for the Torchbearer program, obtain naming rights from major donors and corporate sponsors, expand program outreach for internal grants and scholarships, work on digital engagement strategies, apply for external grants if available, improve recordkeeping in netForum, and create additional donor tiers in the Foundation’s planned giving program. Not all of the discussed strategies have been completed; Steve Haston (staff) noted that some of them will still need to be refined.
b. Foundation Budget Approval—Rusty Kennedy (Foundation Chair)
Steve Haston (staff) discussed the budget line items to include contributions as well as internal and operational needs and functions. Rusty Kennedy (Foundation Chair) stated that all budget materials are relatively standard from previous years. New questions arose regarding money allotted for Camp AMA; it was briefly mentioned that the money could be used for other Youth programs.
Motion VII: Motion by Randy Cameron (EVP), seconded by Greg Stone (X), to accept the 2024 AMA Foundation budget as presented.
Motion passed: 12 yes, 1 absent (NAA)
Steve Haston (staff) presented the AMA Foundation 2024 schedule, which included the AMA Foundation Board meeting dates and the date of AMA Foundation Staff training. Staff training will be held on January 18, 2024. The Board meetings will be held on March 21, June 20, September 26, and December 12 of 2024. He then went over last year’s goals, noting what was accomplished, semi-accomplished, and unaccomplished.
c. Discuss the National Fun Fly
Discussion continued concerning the National Fun Fly. Eric Williams (II) stated that almost all events at the IAC are basically regional. Phil Tallman (XI) noted that backing it during the EC meeting negates the additional cost of flying the EC members to Muncie. Mark Radcliff (III) noted several positive aspects of the National Fun Fly. Brandon Koch (IX) questioned how many costs can be cut out to save the AMA Foundation/AMA money in the process of funding the National Fun Fly. Eric noted that AMA should invest in the National Fun Fly to make it AMA’s premier event. He believes that it is currently unfair to compare it to an event of Joe Nall’s status, as the National Fun Fly has not yet had enough time to gather that type of traction/attention. He thinks obtaining that attention/traction is feasible if the event is given the years necessary to garner it.
Chad Budreau (ED) expressed concerns about the amount volunteer time, and staff time, and money required to host the National Fun Fly to only impact 100 members each year. After four years of hosting a National Fun Fly, he suggested the EC consider other efforts that may have a bigger impact to the membership and AMA mission. Lawrence Harville (VIII) stated that he believes no one in District VIII attended. Eric Williams (II) suggested reframing and rethinking the event. Jay Marsh (IV) also supported changing the framework of the event. Rich noted that to cancel the National Fun Fly, a motion would be required to rescind a previous motion that established the National Fun Fly.
Motion X: Motion by Randy Gibson (VII), seconded by Lawrence Harville (VIII), to sunset the National Fun Fly.
Motion failed: 2 yes (VII, VIII), 10 no, 1 absent (NAA)
Due to the motion failing, a date for the 2024 National Fun Fly must be scheduled. Discussion ensued about scheduling conflicts, including the Nats, EAA, and other events. The tentative schedule for the National Fun Fly is June 28-30, 2024.
Motion XI: Motion by Andrew Griffith (V), seconded by Brandon Koch (IX), to host the National Fun Fly from June 28-30, 2024.
Motion passed: 11 yes, 1 abstain (VIII), 1 absent (NAA)
To better correspond with the National Fun Fly, the summer EC meeting date has been changed to June 30, 2024, amending Motion I.
Motion XII: Motion by Phil Tallman (XI), seconded by Randy Gibson (VII), to amend Motion I to change the July 27 EC date to June 30.
Motion passed: 12 yes, 1 absent (NAA)
Rich Hanson (President) proposed that instead of Randy Cameron running the event, that AMA staff head the National Fun Fly. Chad Budreau (ED) agreed, so AMA staff will head the 2024 National Fun Fly.
10. Old Business
a. LM Live Stream—Chad Budreau
This topic was moved to the November conference call.
b. David Lindley; SIGs
David Lindley (NFFS) discussed Special Interest Groups (SIGs) role to AMA. He believes that it’s a good opportunity for the EC to go back and look at criteria for appointing a new SIG. He stated that SIGs were initially meant to be pockets of deep expertise on topics, used as a resource for the EC. David stated that, over time, SIGs no longer have that much asked of them. He suggested creating a committee to review how AMA can better utilize SIGs and to evaluate the standards to create and maintain a SIG. Randy Cameron (EVP) told David to expect to be invited to a meeting on that topic soon.
c. Flying Site Assistance Grant
It was suggested that Flying Site Assistance Grants only be awarded to an individual club every three years. Discussion ensued on rules/point structures and the quality of the various applications. The proposed change would begin in the year 2025. The intent is to limit eligibility to every three years thus spreading the available money around to more clubs. Eric Williams (II) stated that following the three-year rule would truly allow recipients of the grant to look back on the last 12 months. Considering that the grant is a 12-month look forward and 12-month look backward application, the third year would actually allow club recipients to look back on their last 12 months.
Rich Hanson (President) questioned if there are clubs that are overlooked for these grants in favor of other clubs that are consistently awarded with them; Rusty Kennedy (Foundation Chair) advised that there are no statistics regarding that, so an accurate answer cannot be provided. At Brandon Koch’s (IX) suggestion, it was decided to table this issue until the January/April EC meeting.
Motion IX: Motion by Randy Cameron (EVP), seconded by Gary Himes (VI), to modify the Flying Site Improvement Grant beginning in 2025 to only allow clubs to be awarded funds every three years.
Motion withdrawn by Randy Cameron and Gary Himes.
11. Awards
Phil Tallman (XI) and Randy Gibson (VII) received Exemplary Service Awards by Rich Hanson (President). Jay Marsh (IV) was awarded with the AMA Fellow Award for his 9 years on the Executive Council by Rich Hanson.
Eric Williams (II) asked to present [name removed until award is presented] with the AMA Fellow award and the Outstanding Team Service award; however, [name removed until award is presented] unfortunately passed away prior to receiving the mentioned awards. The intended awards for [name removed until award is presented] will be presented to his wife, [name removed until award is presented], on his behalf.
Motion XIII: Motion by Eric Williams (II), seconded by Randy Cameron (EVP), to award [name removed until award is presented] the Outstanding Team Service Award and [name removed until award is presented] the AMA Fellowship Award.
Motion passed: 12 yes, 1 absent (NAA)
Meeting adjourned at 5:53 p.m.
Release Date
Thu, 12/07/2023 - 09:00