October 25 2025 Minutes

AMA Executive Council Meeting Minutes - October 25, 2025

10/25/25 Minutes

AMA Executive Council Meeting

Date: October 25, 2025

Location: Hybrid/AMA International Aeromodeling Center, Muncie, Indiana

Time: 8:00 a.m.

Meeting began at 8:02am

In attendance:

President Rich Hanson, Fishers IN; Executive Vice President (EVP) Randy Cameron, Pittsburg MO; Chief Financial Officer (CFO) Marc Guerra, Rancho Mission Viejo CA; District I Andy Argenio, Smithfield RI; District II Eric Williams, Schenectady NY (virtual); District III Jim Martin, Franklin, OH; District IV Jay Marsh (virtual), High Point NC; District V Andrew Griffith, Jacksonville FL; District VI Gary Himes, Kansas City MO; District VII Randy Gibson, Lansing MI; District VIII Lawrence Harville (virtual), Hurst TX; District IX Brandon Koch, Mandan ND; District X Greg Stone, Yorba Linda CA; District XI Phil Tallman, Medical Lake WA; Executive Director Tyler Dobbs; Felix Gora, attorney (virtual); Katie Albert, recording secretary; Katie Perry, Administrative Assistant.

Others present:

Staff: Randy Batchelor (IT), Eric Bachmann (IT), Steve Haston (AMA Foundation Director), Melissa Elmore (comptroller), Ilona Maine (Club Services Senior Director), April Conner (Human Resources), Angie Martin (Membership), Kyle Jaracz (Education Director), Rachelle Haughn (AMA Foundation Deputy Director), Erin Dobbs (Advertising), Rob Kurek (Communications), JC Zankl (Competition Director & Technical Director).

Paul Bretsen (FNIC Insurance), Mark Feist (III Associate Vice President [AVP]), David Lindley (National Free Flight Society [NFFS]), Terry Wiles (IX AVP), Zach Heskin (IX AVP), Mark Radcliffe (District 3 AVP), Steve Brehm (District I AVP), Chad Budreau, Bud Layne (AMA Foundation Board Chairman).

1. Opening Business — Rich Hanson (President)

a. Introduction of Guests

b. Additions to the Agenda

  1. Rich Hanson (President) reported two requested adjustments to the agenda:
    • Move the discussion of next year’s EC meeting schedule to the end of the committee reports.
    • Combine the CFO report with the ED’s financial report.
  2. He also noted that important membership matters need to be addressed; however, Eric Williams (II) was not present at the beginning of the meeting. This topic may need to be discussed prior to the budget.

c. Recognition of Those Who Have Taken Their Final Flight

  1. The final flight list was presented to the Council, and Rich Hanson (President) asked for any additions.
    • Randy Gibson (VII) requested that Hazel Sig be added.
    • Greg Stone (X) requested that David Zara be added.
  2. A moment of silence was observed.

2. Consent Agenda — Rich Hanson (President)

a. Approval of July 19, 2025 Meeting Minutes

The minutes were approved on Friday, August 29, 2025, via Basecamp. Randy Cameron (EVP) moved to approve the minutes, and Greg Stone (X) seconded. The motion passed by acclamation.

b. Approval of September 24, 2025 Special Meeting Minutes

Minutes were provided in Dropbox for Council review. No changes were required. Greg Stone (X) moved to approve the minutes, and Randy Gibson (VII) seconded. The motion passed by acclamation.

3. President Report — Rich Hanson (President)

a. General Update

Rich Hanson (President) reported that he has not traveled much since the last EC meeting. He has been working with various committees and on the HQ budget. He noted that while some committees regularly add comments and discussions in Basecamp, others are not recording their meetings, resulting in minimal documentation for long-term reference. He stated that this may be a shortcoming within the Council and urged committee heads to consider how they document their work and whether Basecamp remains the appropriate collaboration tool.

4. EVP Report — Randy Cameron (EVP)

a. General Update

Randy Cameron (EVP) attended several local events, including one at IAC. He serves on multiple committees, including PADCOM, Leader Member, Marketing, Publications, Finance, Nats, and Site Usage. These committees have kept him actively engaged.

5. CFO Report — Marc Guerra (CFO)

a. 2026 Budget

  1. Marc Guerra (CFO) thanked Melissa Elmore (Comptroller) and Tyler Dobbs (ED) for their preparation and work on the 2026 budget, noting that it was the first budget cycle for both. He also expressed appreciation to AMA managers and staff who contributed, and to the Finance Committee for reviewing revenue and expenditure line items.
  2. He then presented the 2026 budget, noting that it differs from prior years due to new individuals involved in its development. He added that this was a challenging budget cycle because the committee requested increases in several revenue areas, including:
    • Convenience fees for credit card processing
    • Print magazine fees
    • Membership rate increases
  3. Marc Guerra (CFO) stated that revenues are lean, and as a result, Tyler Dobbs (ED) stated that there will be no salary increases in 2026.

6. ED Report — Tyler Dobbs (ED)

a. Community Event: Spooky Skies

Tyler Dobbs (ED) reported that AMA organized a community event, Spooky Skies, held at the IAC and led by Erin Dobbs (Advertising). Several employees volunteered to help. Approximately 430 people attended. The event included museum tours, a simulator trailer, balsa plane building, and other activities. The goal is to hold two to three similar events annually. A significant portion of attendees expressed interest in AMA membership.

b. Government Relations

Tyler Dobbs (ED) discussed recent government relations activities:

  • He traveled to Washington, D.C., before the government shutdown to work with Congress on a new law addressing Class E3, E4, and E5 issues. About 25 clubs in Classes E3 and E4 are currently not authorized to fly. Congressman Tracy Mann (Kansas) is drafting legislation, and the FAA has requested AMA assistance in developing the language. Tyler anticipates the law will pass either soon after the shutdown or early in 2026.
  • AMA submitted comments to the Federal Register regarding Part 108 beyond visual line of sight. The FAA will determine whether to incorporate the recommendations into the Final Rule. Tyler will also work with Congress to advance the initiative from the top down.

c. Questions from the Council

Brandon Koch (IX) asked how many new members joined as a result of the IAC event. About 32 youth members signed up, and FlyWing purchased 100 youth memberships. AMA staff vetted all youth applicants.

2026 Budget Discussion

a. Overview

Rich Hanson (President) introduced the discussion by noting that membership data has been tracked for several years and will be referenced throughout the conversation.

b. Budget Deficit

  • The 2026 budget shows a significant deficit. Some of this stems from prior years’ miscalculations that have accumulated, but the primary cause is the decline in membership.
  • Membership peaked in 2002 at approximately 150,000 members and has declined 2–3% annually since then. As of the end of September, AMA has 89,000 adult and senior members.
  • Over the past year, 2,439 members were lost, representing a revenue reduction of $195,120, in addition to previous losses. Compared to 2002, membership revenue has decreased by about $4 million. The 2025 budget is approximately $10.5 million. Had all lost members remained, there would be an estimated $3 million surplus.

c. Options and Strategy

Rich Hanson (President) discussed potential approaches to address the deficit:

  • The Council needs to evaluate the state of the hobby and AMA’s role. Clubs form the backbone of AMA, and AMA is critical to the hobby’s existence.
  • The focus should be on promoting and advocating for the hobby to restore AMA to a break-even position and position it for growth.
  • The Council must decide whether to view the hobby as declining or recognize potential for growth, which will influence the future of AMA, IAC, and the museum.

d. Council Discussion

  • Andy Argenio (I) suggested viewing membership as reaching a new plateau or “normal” rather than a decline.
  • Rich Hanson (President) noted that while a plateau may occur, demographic factors, such as the higher proportion of senior members who will eventually leave complicate this perspective. This factor is significant and must be considered when planning for the future.

7. Marketing Committee — Eric Williams (II)

a. Club Support and Tools

Rich Hanson (President) turned the discussion over to Eric Williams (II) to present the Marketing Committee’s efforts. Eric Williams (II) reported that the team, along with Tyler Dobbs (ED), is developing new, simple tools to help clubs directly support their members. These tools differ from those used in the past. Clubs are encouraged to use Facebook, the internet, and other modern platforms to showcase fun, camaraderie, and the challenge of flying. Eric emphasized that helping clubs strengthens the hobby and stated that he does not believe the hobby is near total decline.

b. Membership Growth

Tyler Dobbs (ED) added that Kenny Cassidy (Acquisitions & Member Benefits Manager) and Mark Benson (Marketing Sr. Director) have implemented ads on new platforms. Results include:

  • July 2025: 13.8% increase in new members from July 2024
  • August 2025: 8.7% increase
  • September 2025: 8% increase
  • October 2025 (as of a few days before the meeting): 3.2% increase (likely lower due to an AMS system update that stopped ads for 10 days)
Most new members joined via Facebook and Google. Bing was added to the ad push as it is the default browser on many new computers. Tyler noted a roughly 10% overall increase due to these new ads and an email journey we’re sending potential members on.

c. Member Retention Concerns

Rich Hanson (President) observed that retention remains a challenge. Approximately 50% of new members are unlikely to renew in 2026. While AMA gains about 12,000 members, losses plus attrition continue to drive month-to-month decline.

d. Exit Interviews and Member Concerns

Andy Argenio (I) asked why members leave. Rich Hanson (President) noted that Kenny Cassidy (Acquisitions & Member Benefits Manager) conducted exit interviews, identifying cost, government complications, and hobby experience as the top three reasons. Tyler Dobbs (ED) explained ongoing efforts to engage interested individuals, including connecting them to active local clubs. This effort to connect new members to clubs is headed up by Lee Ray (Social Media Manager).

e. Age and Membership Trends

Eric Williams (II) stated that most people remain in a hobby for roughly 16 months, a reality that AMA can work to extend. He also noted that the current age demographic should not be viewed negatively; older members provide a lifeline while strategies to attract younger members are implemented.

f. Cost Considerations

Andy Argenio (I) highlighted the need to make entry into the hobby more affordable. New members can start with basic planes before moving to advanced models.

g. Club and Membership Aging

Randy Gibson (VII) expressed concern over aging clubs and members and questioned how to address this. Eric Williams (II) noted positive engagement among younger members, emphasizing the need to focus on retention alongside recruitment.

h. Flite Fest Example

Randy Gibson (VII) referenced Flight Fest as an example of making the hobby more accessible, especially for younger and economically sensitive participants. New members should be welcomed without intimidation by costs.

i. Retention Rates

Rich Hanson (President) noted that in the 199s, member turnover was 25–30%, but currently, it is 50–60%. Engaging members for 3–5 years increases the likelihood they will remain lifelong members, allowing AMA to reach a plateau before pursuing growth.

8. 2026 Budget (continued) — Tyler Dobbs (ED) and Council Discussion

a. Budget Proposals

Tyler Dobbs (ED) presented two budget scenarios to the Finance Committee:

  1. A balanced but unsustainable budget with extreme cuts to operations, staff, and staff benefits.
  2. A nearly $1 million deficit budget with proposals that could potentially bring the budget $13,000 in the black, including:
    • Corporate Sponsorship: $250,000
    • AMA Foundation donation: $75,000–$200,000 contingent on council plan to restore balance

b. Proposed Revenue Increases

  • $3 convenience charge for credit card payments
  • $3 increase in membership fees (adult, senior, and youth)
  • $9.95 fee for print magazine subscriptions

Tyler noted that magazine production costs are rising rapidly, and Communications Director Rob Kurek has been updating the staff accordingly.

c. Budget Realism and Staff Compensation

  • Tyler emphasized that the 2026 budget is realistic, with a staff salary freeze.
  • He proposed a modest bonus for staff.
  • Greg Stone (X) noted that prior budgets inflated revenue and deflated expenses; Tyler confirmed the 2026 budget reflects more accurate projections than in years past.
  • Finance Committee discussed small staff cuts to consolidate positions if necessary but aims to avoid large staff cuts.

d. Expense Reductions

Rich Hanson (President) recommended discussing expenditures first. Tyler explained that all non-essential expenses have been reduced or put on hold, including travel, salary increases, and three open positions. Exceptions include EC approved items such as TAG grants, scholarships, and EC budget allocations.

e. Credit Card Convenience Fee

Melissa Elmore (Comptroller) explained that the $3 convenience fee offsets payment processing costs, helping recover approximately $200,000 in expenditures. The fee is fixed rather than a percentage to avoid disincentivizing multiple membership purchases. Rich Hanson and Randy Gibson discussed potential increases to $4, but the council opted for $3 as a balanced approach.

f. Postage and Print Magazine Costs

  • Postage includes more than just the magazine.
  • The print magazine has never broken even; gradual increases allow members to adapt.
  • Switching from paper to digital magazine subscriptions could save about $15 per member per year.
  • Introducing a $9.95 print magazine fee offsets printing and postage costs.

g. Ground Fees and Other Expenses

  • Ground fees were adjusted to reflect actual costs.
  • Mowing fees were adjusted in the 2026 budget to reflect actual costs.

h. Budget Summary

  • Total projected expenditure: over $10 million
  • Total projected revenue: over $8 million
  • Resulting deficit: over $900,000

i. Strategies to Address Deficit

  • Avoid large staff/program cuts
  • Increase membership fees modestly
  • Apply reserves as needed
  • Implement credit card fees, print magazine fees, and Foundation support (up to $200,000)
  • Corporate sponsorship pending
  • Retail and club charter price increases

j. Membership and Revenue Considerations

  • Rich Hanson emphasized balancing increases to minimize member loss.
  • Randy Gibson expressed concern about accelerating attrition by raising fees.
  • Melissa Elmore noted these increases equate to roughly $15.95 annually (~$1/month), with options to mitigate impact (digital magazine, payment methods).
  • Tyler and Rich discussed phased implementation over three years to manage member impact.

k. Conclusion

The council acknowledged the need for measured revenue adjustments. Ongoing efforts focus on membership retention, revenue recovery, and long-term sustainability.

9. Publication Committee — Gary Himes (VI)

a. Member Survey

Gary Himes (VI) began by presenting a video created by Rob Kurek (Communications Director) using data from a recent member survey regarding the magazine. The survey was sent to approximately 90,000 members and received 3,016 responses.

b. Membership and Magazine Options

The Publications Committee reviewed options for Model Aviation, comparing it to the Model Railroad Association’s approach:

  • Offering regular and premium memberships, with a $25 difference, where only premium members receive the magazine.
  • Gary Himes (VI) indicated that the committee is considering implementing a similar model but with a smaller increase.

c. Alternative Revenue Options

Phil Tallman (XI) suggested exploring cover sponsorships, grants, and other revenue sources before charging for the magazine. He recommended phasing in the new membership structure and not implementing it next year.

d. Physical Magazine Copies

Randy Gibson (VII) asked how physical magazines for events would be handled. Phil Tallman (XI) confirmed extra copies would be printed for events, exempt from postage increases.

e. Advertising Relationships

Randy Gibson (VII) asked about improving advertising revenue. Phil Tallman (XI) said Erin Dobbs (Advertising) is working on securing cover sponsorships and print grants. If alternative revenue cannot fully offset costs, a magazine fee may be necessary next year. Greg Stone (X) emphasized that a clear plan must be in place within six months to avoid persistent issues.

f. Gradual Transition

Eric Williams (II) recommended a graduated approach: grandfather current members, charge new members for the magazine, and develop a pathway for transitioning away from a fully print magazine.

g. Member Feedback

Randy Gibson (VII) asked Brandon Koch (IX) for input. Brandon noted two key issues:

  • Some long-time supporters believe magazine content quality is declining.
  • There is a need to transition content to other outlets, such as Model Airplane News, to maintain member engagement.

h. Survey Limitations

Brandon Koch (IX) pointed out that the survey may be biased, as only email recipients could respond. Phil Tallman (XI) acknowledged this, noting some negative feedback was received despite the bias.

i. Past Collaboration Attempts

Randy Gibson (VII) referenced previous discussions with EAA regarding potential collaboration on publications, which did not materialize.

j. Importance of the Magazine

Phil Tallman (XI) emphasized that the magazine remains important to members, and funding strategies must be developed. Andy Argenio (I) noted the survey sample size is significant but does not capture members who rely solely on the print magazine.

k. Donor Support

Jim Martin (III) reported that club members generally want to keep the print magazine and are willing to pay more. Andy Argenio (I) suggested exploring donor campaigns, and Tyler Dobbs (ED) said discussions with the AMA Foundation are needed.

l. Opt-In Option

Tyler Dobbs (ED) mentioned Brandon Koch’s (IX) suggestion of an opt-in system for new members: the default would exclude the magazine, and members would actively request it.

m. Break and Executive Session

A break was taken, followed by a closed executive session.

10. 2026 Budget (continued) — Rich Hanson (President) and Council Discussion

a. Summary of Closed Session

Rich Hanson (President) summarized the closed session discussion: expenses have been set, and the council now needs to address revenue. Decisions remaining include membership dues, credit card fees, and the print magazine cost.

b. Credit Card Fee

A straw vote indicated most council members support implementing a credit card fee, projected to generate approximately $240,000 in revenue.

c. Membership Dues Discussion

Greg Stone (X) suggested deciding on the magazine cost first, as it could impact membership dues decisions for 2026 and 2027. The council considered whether a $3 increase in 2026 dues would suffice, given potential withdrawals from reserves.

d. Print Magazine Timing

The Publications Committee recommended delaying any decisions regarding the print magazine fee for six months. This would affect the 2027 budget, not the 2026 budget, allowing adequate lead time for implementation.

e. Fee Adjustments and Recommendations

  • The Finance Committee recommended a $3 credit card fee; Phil Tallman (XI) suggested $4.
  • Andrew Griffith (V) noted prior member dissatisfaction with a $15 increase and recommended small incremental changes.
  • Randy Cameron (EVP) proposed raising youth membership to $18; Tyler Dobbs (ED) suggested a higher increase due to youth being the fastest-growing group. Rich Hanson (President) recommended moving youth membership to $20.
  • Jim Martin (III) supported even-numbered pricing for ease of cash transactions at events.
  • Membership discounts at events were discussed; Phil Tallman (XI) recommended limiting discounts to lapsed members who have been inactive for over a year.

f. Park Pilot Membership

  • Current fee: $48; membership count: 1,600.
  • Rich Hanson (President) proposed modifying Park Pilot into a new flyer program with lower-cost entry for new members. Current members could be grandfathered into adult or senior memberships for one year before transitioning in 2027.
  • Paul Bresten (FNIC Insurance) confirmed policy guidelines: planes must weigh 3 pounds; current Park Pilot policy restricts to 2 pounds. Any new program would need updated weight and insurance considerations.

g. Membership Fee Increases

  • Park Pilot fee proposed to increase from $48 to $52.
  • All other memberships to increase by $4 (including adult, senior, and affiliate members).
  • Family memberships currently $45.
  • Affiliate membership would increase to $129.
  • Effective date: January 1st; full impact to be realized in 2029.

h. Revenue and Deficit Projections

Rich Hanson (President) requested a projection of the deficit assuming:

  • Implementation of the credit card fee
  • Membership dues increases
  • $250,000 contribution from corporation
Tyler Dobbs (ED) asked Melissa Elmore (Comptroller) to calculate the projected deficit with these changes. All membership categories will increase by $4, except youth membership, which will be $20. The three-month trial ($19.99) was considered for a potential increase per Phil Tallman (XI).

i. Reserves Consideration

Rich Hanson (President) emphasized that decisions on reserves will be made after receiving updated deficit estimates from Melissa Elmore (Comptroller).

11. AMA Foundation Report — Steve Haston (AMA Foundation Director)

a. Opening Remarks

Steve Haston (AMA Foundation Director) thanked the staff, Foundation Board, and Executive Council for their support and contributions to the Foundation.

b. Recap — Routine Functions

  • Grant Updates: Rachelle Haughn (AMA Foundation Deputy Director) reported that applications for the Flying Site Improvement and Take Off & Grow grants are in process via the new platform, Good Grants. Other grants, including the Al Kanser AED Save A Life Grant, Disaster Relief Grant, and Club Recognition & Reward Grant, are now managed through Good Grants.
  • Club Training Day Starter Kit: Successfully implemented.
  • Website Improvements: New updates aim to streamline donations.
  • Board Meetings: Three regular and three special meetings held; minutes available on the Foundation website.
  • Foundation Fact Friday Videos: Only 10 videos remaining; performance metrics are positive.

c. Strategic Plan Implementation

  1. Grant Submissions:
    • Awaiting decision from the Lilly Foundation (approx. 4 months).
    • IDDC grant to fund hands-on gallery updates.
    • Zeigler Foundation grant awarded for front property improvements.
    • Rotary Club of Muncie grant was not awarded.
  2. Donor Cultivation & Stewardship:
    • Successful road trip to engage donors and clubs.
    • Naming rights signs designed to highlight donors, timeline, and site information; six signs planned.
    • Major Fundraiser project interviews to conclude by year-end, with fundraising to begin early next year.
    • New Partnership Packet developed to engage aviation-centric companies.
  3. Community Outreach:
    • Foundation hosted 5 events, attended 16, and visited 17 clubs to promote the hobby, raise awareness, and build partnerships.
  4. Fly More, Mow Less Sweepstakes:
    • Raised $15,145, achieving 180% of the $8,000 goal.
    • Another sweepstakes planned in the future.
  5. New Estates:
    • Three new estates expected in Q1 2026, totaling over $1 million.
  6. Social Media Growth:
    • Significant growth on Facebook, Instagram, and LinkedIn, led by Clarissa Poston (Chief Communications Officer).

d. New Programs

  • Goose to Maverick Copilot Recognition: Honors individuals accompanying members to events; swag store and award program starting November.
  • Company Torchbearer Program: Enhances donor recognition.
  • Naming Rights Program: Expanded options and updated costs.
  • Alumni Program: Recognizes long-term members.
  • Mini Souvenir Bricks: Available for purchase online at $30 each.
  • New Partnership with Pink Ribbon Good (PRG): Includes Giving Tuesday campaign and PRG-themed building competition.

e. Enhanced Member & Donor Experience

  • Supported the World Championship and Nats through funding for pilot swag.
  • Legacy and Heritage Society updates; 21 members used FreeWill this year.
  • Print communications: End-of-year stats ad to appear in December Model Aviation.

f. 2026 AMA Foundation Budget

  • Overall Budget: $385,600, a 4.3% increase from 2025. With potential $10,000 for National Fun Fly (NFF), total would be $395,600.
  • Key Line Items:
    • Bank charges and audit fees: unchanged
    • Professional development: unchanged
    • Travel expenses: donor trips
    • Office supplies & annual equipment: operational needs
    • Printing and postage: increased
    • License and subscriptions: slight increase
    • Operating costs: staff salaries
    • Donor specialty gifts/awards: Legacy & Heritage plaques
    • Planned giving & donor development: coupled with operating costs
    • Pilot lunches funded to foster hobby relationships

The Foundation Board met and approved the budget last week.

g. Motion to Approve 2026 AMA Foundation Budget

  • Motion I: Randy Cameron (EVP) moved seconded by Greg Stone (X) to approve the 2026 AMA Foundation Budget as presented.
  • Result: Passed — 11 yes, no, 2 absent

Break for Lunch

12. Budget (continued)

  1. Rich Hanson (President) said that during lunch, the council had come to a consensus about a couple of issues. They will pass on the credit card fees to the cardholders, increase membership dues, and defer the printing and publication costs of the magazine to the 2027 budget. Tyler Dobbs (ED) noted that making these changes would result in a deficit of $346,114.90, which is about a third of the original projected deficit. This includes the corporate donation of $250,000 and the AMA Foundation donation of $75,000. If the corporate donation does not materialize, an additional $250,000 would be needed. The budget assumes a membership decline to remain realistic.
  2. Rich Hanson (President) explained that the council could either approve the budget with the reserve draw without relying on the corporate donation, or approve only the $346,000 from reserves in anticipation of the donation, with a supplemental approval required if the donation does not come through.
  3. Randy Gibson (VII) asked about the duration of the corporate donation negotiations. Tyler Dobbs (ED) responded that discussions have been ongoing for a couple of months. While there is confidence that the donation will be received, there may be specific conditions regarding how the funds are spent or when they will be provided. The donation intends to support travel, UAS4STEM, and placing aircraft in the hands of clubs.
  4. Randy Gibson (VII) suggested evaluating the budget under the assumption that the corporate donation will not be received. Rich Hanson (President) agreed that this is a reasonable approach.
  5. Marc Guerra (CFO) noted that pulling $596,000 from reserves would result in an 8% reserve utilization. The industry standard for non-profits is 4–7%. If the $250,000 donation is received, the percentage would return to the industry standard range.
  6. Rich Hanson (President) stated that the total pull from reserves would be $596,115. He recommended approving the budget as amended, with an asterisk noting that contributions from reserves will be reduced based on confirmed donations.
  7. Budget to be archived

Motion II:

Motion by Greg Stone (X) seconded by Phil Tallman (XI) to approve the 2026 AMA Operating Budget as amended with $596,115.00 to be pulled from reserves. *Contributions from reserves to be reduced upon confirmation of corporate donation. To include a dues increase and service fee charge.

Motion passed: 11 yes, no, 2 absent

h. Gary Himes (VI) presented a motion regarding the magazine topic, suggesting that the decision be made in six months. Brandon Koch (IX) asked if the opt-in option could be expedited. Tyler Dobbs (ED) agreed that this should be a straightforward update. Phil Tallman (XI) recommended implementing the print magazine opt-in option immediately.

Motion III:

Motion by Gary Himes (VI) seconded by Brandon Koch (IX) to make a determination at the Spring Executive Council Meeting regarding cost containment measures for the print version of Model Aviation Magazine.

Motion passed: 10 yes, no, 2 absent, 1 abstain

13. NAA Report—Amy Spowart (NAA)

Amy Spowart (NAA) was absent for this meeting but had a written statement that Tyler Dobbs (ED) presented to the council.

  1. Rich Hanson (President) was nominated for the FAI Tissandier Diploma. NAA is undergoing strategic positioning, which includes how all NAA members and sports organizations are represented. The NAA will hold fall awards on November 6 in DC. She asked that the council bring candidates to this event.

14. Committee Reports

a. Safety Committee—Brandon Koch (IX)

  1. AMA Gas Turbine Program
    1. Brandon Koch (IX) first talked about changes to the AMA Gas Turbine Program. The current documents do not address 3D thrust vector turbines. Specifically, thrust limitations were not addressed. Bob Klenke did some math and came up with the wording that states what pilots need to put in their planes.
    2. The second item that Brandon Koch (IX) explained was the administrative edits and additions to the Large Model Airplane Program that will help make Ilona Maine’s (Club Services Sr. Director) job easier. Other than these changes, not much was updated to the document.
      • In reference to the document, the text in green is what has been added, and the text in red is what has been removed.
    3. These changes address the issues with misunderstanding the equations, so now the language is easier for pilots to understand. The engine size related to the altitude was a concern among the council, but the changes in the program document address this. These changes came about initially because of thrust vector jets, but the requirements were simplified for all types.
    4. Phil Tallman (XI) suggested that the word “recommended” needs to be removed from the program requirements due to the weight of plane and thrust factor effect on the weight.
    5. Phil Tallman (XI) is worried that making a rule that does not have the manufacturer’s specifications included, such as including the fuel weight in the calculations. This issue is tabled as requested by Phil Tallman (XI) and Randy Gibson (VII). This issue will be discussed at the January EC meeting.
    6. Additional updates to the Large Model Airplane Program include requiring the AMA number of the owner and clarifying the weight of the aircraft.
      • Ilona Maine (Club Services Sr. Director) said that she tried to clarify the wording for any questions that may come up, but the wording and contextualization remain the same. She also outlined the permit process because there has always been a lot of questions about this. Rich Hanson (President) clarified that these are just textual changes and not substance changes and Ilona Maine (Club Services Sr. Director) said yes, that is correct.

    2. Motion IV:

    Motion by Gary Himes (VI) seconded by Phil Tallman (XI) to approve the LMA Program changes as presented by the Safety Committee.

    Motion passed: 11 yes, no, 2 absent

b. PADCOM—Randy Cameron (EVP)

  1. Committee Charter
    1. Randy Cameron (EVP) began by presenting a PADCOM Committee Charter that was put together by David Lindley (NFFS) with the help of Brandon Koch (IX). This is a recommended charter for committees. Brandon Koch (IX) said that it captures the scope of the committee and helps the committee stay on task.
    2. Rich Hanson (President) has already gone through the charter and had some textual and language changes. The updated language within the document is marked in blue text within the linked document.
      • Rich Hanson (President) suggested new language for the mission statement, so that “management” is taken out of the statement since the management of AMA property is up to the council and the Executive Director. He believes that “acquisition and development” better represents PADCOM’s mission.
      • There were similar types of updates to the language used in the Purpose statement.
      • Some areas overstep the committee’s authority and attempt to require the ED and staff to be part of the committee. This falls under the authority of the ED and not the committee.
      • Rich Hanson (President) added the concept that things should benefit the members but also fulfill the AMA mission.
      • Due to confusion in the language and/or structure of the statement, Rich Hanson (President) rewrote a sentence that explained how the committee will act as a resource to provide guidance to the Executive Director and Staff.
    3. Tyler Dobbs (ED) made a suggested change regarding the mission. The original language was governance of what should be done, where now with the suggested revision, the mission can provide guidance. The responsibility should ultimately fall on the Executive Director or the council.
    4. Brandon Koch (IX) would like to table this to not vote right now.
    5. If a committee chair takes this document and decides to create a similar document for their committee, then this document format should allow for consistency for all committees moving forward. Phil Tallman (XI) said that he thinks that all committees should have a charter document. Brandon Koch (IX) said that this is the goal.
    6. Andy Argenio (I) said that the bylaws committee cannot follow this charter format because the decisions are finalized by the council.
    7. PADCOM presented a charter document (PADCOM Committee Charter) for approval from the Executive Council, and the President referred it back to the committee for further study.

    2. ii. Houses on AMA Property

    1. Randy Cameron (EVP) brought up the houses on AMA property that have not been demolished yet. It will be $60,000 to have these houses demolished. The original plan was to have the fire department burn them, but this process involves permits, and permissions from the county to destroy and dispose of the houses.
    2. Randy Cameron (EVP) said that one of the discussions that the committee had was that the houses could continue to sit there. Phil Tallman (XI) brought up the idea of letting Habitat for Humanity have the houses. Brandon Koch (IX) has a hard time thinking about two houses that are not being used and still paying for them.
    3. Phil Tallman (XI) asked Paul Bresten (FNIC Insurance) if we are insured if someone unauthorized goes into the house and gets hurt. Paul Bresten (FNIC Insurance) said that we are.
    4. Randy Gibson (VII) asked why the fire department couldn’t use or burn the houses. Brandon Koch (IX) said that when Cliff McKee (Accounts Payable Clerk) asked the fire department that the department never got back with him. JC Zankl (Competition Director & Technical Director) confirmed this and said that multiple different fire departments did not get back to AMA with any information.
    5. Rich Hanson (President) is not opposed to leaving the houses vacant for now, but if we do this, then the houses need to be properly secured so that no one gets in. Rich Hanson (President) asked what the PADCOM wants to do with the houses and Randy Cameron (EVP) and Brandon Koch (IX) said to let the houses sit for now due to the budget, but to make sure that the houses are properly secured.
    6. Randy Cameron (EVP) decided to table this issue for now.

    iii. Site 3

    1. Randy Cameron (EVP) said that the committee has been wanting to repair this site and change its configuration, but right now it’s too expensive. The committee has tabled this for now, but JC Zankl (Competition Director & Technical Director) got some estimates. He said that it would be about $30,000 to do everything. We have $13,000 saved with the contracts we have not used up.
    2. The idea is that if we do not replace the Site 3 runway, then we at least need to patch it.

    iv. HVAC

    1. JC Zankl (Competition Director & Technical Director) said that most heat pumps are 24 years old or older, and we need to start thinking about replacing these pumps. At least 2 need to be replaced this year, and they are about $8,000. We do have money in the budget for these two. Tyler Dobbs (ED) said that earlier this year the council approved $200,000 for emergency repairs to the HVAC and we currently have about $70,000 left, which is enough for this project. Tyler Dobbs (ED) asked if this project can be completed by the end of the year and JC Zankl (Competition Director & Technical Director) said that as long as the supplies come in time, it should be concluded before the end of the year.

    v. Pavilions requested by LSF

    1. Randy Cameron (EVP) said that League of Silent Flight (LSF) is willing to pay $42,000 towards this project. Brandon Koch (IX) said that this would cover the cost of just shy of three but that did not take into account that we do not have the wheels, protective coating, and other materials. He needs to get a true number so that they can revisit this project with LSF to see if they can fully fund the three pavilions.
    2. The initial request was to get permanent structures on Site 5 and Brandon Koch (IX) told them no due to the issues with the other pavilion on Site 4; we are not in the position to build another permanent pavilion. Brandon Koch (IX) suggested the portable structures, and they really liked this idea after seeing some of these structures used at NATs. The money that LSF put up for these portable structures was contingent on AMA putting these up ourselves. The portable structures we have now were built by SubZero at our maintenance barn. The structures are 20 feet by 20 feet, so they are hard to have built off site and then transferred here.
    3. Randy Gibson (VII) asked about renting tents instead. LSF didn’t move the tents they used at their event, so these new structures won’t need to be moveable. Brandon Koch (IX) said that LSF are offering to build three for us and we don’t want to turn this down because we would be losing free structures that we can use for any events. Brandon Koch (IX) said that they are revisiting with LSF to decide what needs to happen with the available funds if the three structures will cost more or if the $42,000 will cover this.

    vi. Jim Martin (III) has been asked if camp sites will be added to Site 4 because of the large events that are held during the summer. Camping is a profit for AMA. It will cost a bit up front to add more camping sites. We will not make this a profitable project. Rich Hanson (President) asked if PADCOM had on their agenda to consider adding new camp sites at Site 4. Rich Hanson (President) wants this to be added to PADCOM’s agenda for further discussion at the next EC meeting.

c. NATs Committee—Randy Cameron (EVP)

  1. 2027 NATS Schedule
    1. Randy Cameron (EVP) presented the 2027 NATS schedule. He said that this has been approved by all the special interest groups, and he would like to have a motion made for the council to approve the schedule.

    2. Motion V:

    Motion by Phil Tallman (XI) seconded by Andrew Griffith (V) to accept the 2027 NATS Schedule as presented by NATS Committee.

    Motion passed: 11 yes, no, 2 absent

  2. NATS Organization and Functions Manual
    1. Randy Cameron (EVP) said that the awards policy was updated with the following changes:
      • We only supply up to 3rd place trophies in NATS. This is based on pre-registration as well.
      • Program fees were changed from $50 to $75. All SIGs were okay with this change.
      • Increase the youth fee to enter the NATS so that it is $15 for entry. Up until now it has been free for youth to enter.

    3. Motion VI:

    Motion by Randy Gibson (VII) seconded by Greg Stone (X) to accept the changes to the NATS Manual as presented by the NATS Committee.

    Motion passed: 11 yes, no, 2 absent

d. Site Usage Committee—Randy Cameron (EVP)

  1. Randy Cameron (EVP) presented the council with the 2026 Site Request Form.
  2. No rental of pavilions is the biggest change to the site usage plan. This issue was previously tabled in the last meeting, so we will motion for this today.
  3. Regarding the IAC general site rules, which can be found attached to the AMA Site Map, the language of the rules was updated and the 25th rule was added.
    1. This added rule states: “Failure to comply with these rules may result in suspension of flying privileges or other enforcement actions.”
    2. The prohibition of subletting pavilions was added to the rules.
  4. The rules should be posted throughout the site. Randy Cameron (EVP) added that the rules should probably be included in the event sanctioning process so that people are made aware of the rules as they are preparing to host an event at AMA.

Motion VII:

Motion by Gary Himes (VI) seconded by Phil Tallman (XI) to accept the updates to the General IAC Site Rules as presented by the Site Usage Committee.

Motion passed: 11 yes, no, 2 absent

e. Leader Member and Leader Club Committee—Randy Cameron (EVP)

  1. Randy Cameron (EVP) said that the committee recommended making changes to the application form so that all the different categories are removed from the membership cards. The reasoning for this is that the different categories may limit who wants to become a leader member. The categories have not been used in years and right now they are only on NetForum and then indicated on individuals' member cards.
  2. Randy Cameron (EVP) mentioned that Erin Dobbs (Advertising) will be making a training module for how to host similar events to the Spooky Skies event held recently so that other leader members can learn to host these kinds of events.
  3. Erin Dobbs (Advertising) said that leader members will be notified of an all leader member meeting that will be scheduled three weeks after this EC meeting.

Break

f. Capital Budget

  1. Tyler Dobbs (ED) went through the Capital Budget.
    1. There is $120,000 for IT: $20,000 for hardware and equipment, and $100,000 for software upgrades. This could be used to update the join and renew web page since Eric Bachmann (IT) said that IT usually only uses a portion of this. Tyler Dobbs (ED) said that this would be the best impact for us because right now people are leaving the page halfway through the process. It would cost about $40,000 to simplify this process to just one webpage.
      • Tyler Dobbs (ED) asked that New Target make some changes and re-present their ideas, so that will happen in the future.
      • Randy Cameron (EVP) said that we should add Affirm or a similar service as a credit to pay for the membership dues. We would lose 6% in paying Affirm for this, but Tyler Dobbs (ED) said that this is very cheap compared to what we pay for member acquisition in some other scenarios.
      • Phil Tallman (XI) said that it might be cheaper if we let Affirm charge interest, but we need to find out for sure. Tyler Dobbs (ED) said that we need to figure out if we would capture new members with this, or if existing members would drop out.
      • Marc Guerra (CFO) said that they have discussed this option, as well as PayPal in the finance committee meeting.
    2. Tyler Dobbs (ED) moved on to the remainder of the Capital Budget.
      • At the time that the committee presented the budget, the house demolition project was included for $60,000. Tyler Dobbs (ED) said that he just got word that Cowan Volunteer Fire Department may take this project on for us. Randy Cameron (EVP) said that we need to make sure we have the correct permits for this project.
      • Next on the budget is $5,000 for IAC equipment, $5,000 for rental replacements, and $5,000 for event tents and equipment.
    3. The grand total for the Capital Budget is $195,000.
    4. Tyler Dobbs (ED) added that at the last special meeting, Twana (BradyWare) suggested that we create a capital policy and make sure that it includes language that allows us to meet the $1,000 requirement through a network. The finance committee will need to create a policy and make sure that this language is included in it.
    5. The money for this Capital Budget will be pulled from reserves. The money will be pulled as it is needed. This budget approves the money, but to expend the funds, Tyler Dobbs (ED) needs to go to the council or Rich Hanson (President), Randy Cameron (EVP), and Marc Guerra (CFO) to get the funds.

Motion VIII:

Motion by Greg Stone (X) seconded by Randy Cameron (EVP) to approve the 2026 AMA Capital Budget as presented.

Motion passed: 11 yes, no, 2 absent

15. Old Business

a. National Fun Fly (NFF) / 90th Celebration—Phil Tallman (XI)

  1. Rich Hanson (President) brought up the idea of instituting the NFF again that leads each year to 2036 for AMA’s 100th anniversary. 2026 is the 250th United States anniversary, so this is also something to consider incorporating into next year’s event. He turned over the remainder of the discussion to Phil Tallman (XI).
  2. Phil Tallman (XI) said that he heard from many members who were disappointed about not having an NFF in 2025. The committee had hoped for more growth year to year than what the reality was for the NFF. Phil Tallman (XI) is hopeful to bring back the NFF.
  3. Randy Cameron (EVP) said that NFF is on the calendar for 2026 during June 25-27, 2025. Phil Tallman (XI) would like to tie in the NFF dates with the date of the summer EC meeting.
  4. Randy Gibson (VII) brought up the issue of possibly losing money for this event. Phil Tallman (XI) said that there were other factors that made the event expensive in 2024. Randy Gibson (VII) proposed that we break down the costs and needs. Brandon Koch (IX) brought up that the council needs to figure out who does what so that there is a minimal amount of cost and use of staff hours.
  5. Randy Cameron (EVP) said that Cal Orr is willing to pay up to $5,000 for the next NFF. He wants HQ to provide the NFF webpage updates, which should not take up many employee hours. Randy Cameron (EVP) also brought up having a $40 entry fee. Some vendors require that if they do not make a set amount of money, they require AMA to pay them a fee, which is another thing to take into account for the next NFF.
  6. Randy Cameron (EVP) mentioned that the Foundation is willing to pay $10,000 towards the event. Steve Haston (AMA Foundation Director) wants to do a raffle, and the Foundation will get all those proceeds. All other income would go back into the budget for the next NFF.
  7. Brandon Koch (IX) and Randy Gibson (VII) want to see a plan for the next NFF before any decisions are made.
  8. Rich Hanson (President) asked if making this a 90th year event would sway the decision. Randy Gibson (VII) said that he does not think that emphasizing the 90th would bring in even more people. Gary Himes (VI) disagrees because he has members coming from Missouri.
  9. Gary Himes (VI) said that the last time this was held, there was no income cost which made everything crazy. This time when we do the NFF we would charge entry to the event. Rich Hanson (President) said that we could make the 90th a bigger deal by making it a building process each year towards the 100th.
  10. Phil Tallman (XI) asked what would a budget number be that the council would be okay with spending. Tyler Dobbs (ED) said that he and staff have about 70-75% of a plan planned, and he has $50,000 allocated to it in the budget. We could go after sponsorships, but it is important to consider that if we get sponsorships for an NFF, will that mean a possible loss in sponsorships for Nats, ads in the magazine, etc.?
  11. Rich Hanson (President) mentioned that IRCHA, MultiGP, etc. that have events at AMA, so would the council be okay with sanctioning an AMA organization that puts this event on? Greg Stone (X) mentioned the idea of working with a group who would be willing to help with hosting this event and helping with the work it takes to prepare for this event. Andy Argenio
Document Type
Minutes
Meeting Date
Original Link
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Extracted date
2025-10-25