July 19 2025 Minutes

AMA Executive Council Meeting Minutes - July 19, 2025

7/19/25 Minutes

AMA Executive Council Meeting

July 19, 2025

Hybrid/AMA International Aeromodeling Center, Muncie, Indiana

8:00 a.m.

Meeting began at 8:20am

In Attendance:

  • President Rich Hanson, Fishers IN
  • Executive Vice President (EVP) Randy Cameron, Pittsburg MO
  • Chief Financial Officer (CFO) Marc Guerra, Rancho Mission Viejo CA
  • District I Andy Argenio (virtual), Smithfield RI
  • District II Eric Williams (virtual), Schenectady NY
  • District III Jim Martin, Franklin, OH
  • District IV Jay Marsh (virtual), High Point NC
  • District V Andrew Griffith (virtual), Jacksonville FL
  • District VI Gary Himes, Kansas City MO
  • District VII Randy Gibson, Lansing MI
  • District VIII Lawrence Harville (virtual), Hurst TX
  • District IX Brandon Koch, Mandan ND
  • District X Greg Stone, Yorba Linda CA
  • District XI Phil Tallman, Medical Lake WA
  • Executive Director Tyler Dobbs
  • Felix Gora, attorney
  • Amy Spowart, NAA
  • Katie Albert, recording secretary
  • Katie Perry, Administrative Assistant

Others Present:

  • Staff: Randy Batchelor (IT), Eric Bachmann (IT), Steve Haston (AMA Foundation director; virtual), Ilona Maine (club services senior director), Angie Martin (membership, virtual), Rachelle Haughn (AMA Foundation deputy director), Rob Kurek, (Communications Director)
  • Paul Bretsen (FNIC Insurance; virtual)
  • Steve Brehm (Associate Vice President [AVP])
  • David Lindley (National Free Flight Society [NFFS])

1. Nominations Committee

  • This report is presented in the Committee Reports portion of the minutes.

2. OPENING BUSINESS - Rich Hanson

  • Introduction of guests
  • Additions to agenda
    • Rich Hanson (President) asked the council if any additions were needed to the agenda and no additions to agenda were presented.
  • Recognition of those who have taken their final flight
    • Tom Siwek added by Andy Argenio (I)
    • Tim Batiuk added by David Lindley (NFFS)

3. CONSENT AGENDA* - Rich Hanson

The items below have been handled on Basecamp since our last council meeting.

  • May 2nd 2025, Approval of Hall of Fame inductees for class of 2025
  • May 5th 2025, Approval of ED Salary Increase for Tyler Dobbs
  • June 3rd 2025, Approval of April 25 EC Meeting Minutes
  • June 30th, 2025 Superior Service Award for Leon Corey

Motion to approve consent agenda: Randy Gibson (VII), seconded by Greg Stone (X). The Consent Agenda was passed by acclamation.

4. PRESIDENTS REPORT - Rich Hanson (President)

  • Rich Hanson (President) has been working with Tyler Dobbs (Executive Director) and various committees, with a strong focus on membership, which he will cover later in the membership and marketing report. He hasn’t traveled and was unable to attend EAA as planned.

5. EXECUTIVE VICE PRESIDENT REPORT - Randy Cameron (EVP)

  • Randy Cameron (EVP) missed Joe Nall due to family commitments but attended the Wings for Kids event in Louisville, Kentucky, which was a great success, with the trailer being especially popular. He met Evan Espisito there, whose son helped with the trailer, and Randy is recommending him to Gary Himes (VI) for a District Service Award. Randy has also been active with numerous Zoom meetings and remains busy.

6. CHIEF FINANCIAL OFFICER REPORT - Marc Guerra (CFO)

  • Marc Guerra (CFO) reported that the reserve account is performing well, just a few percentage points below its all-time high. Since April, recovery has been strong, and Merrill Lynch continues to manage the account effectively. In May, Marc met with them for an update and sees no need to reevaluate the portfolio. The reserve stood at $9.2 million at the start of the year and $8.9 million at the end of June, after spending over $600,000 on IAC improvements previously approved by the Executive Council. He also received updates from Tyler Dobbs (Executive Director) and Melissa Elmore (Comptroller) regarding disbursements for IAC improvements, HVAC, and an insurance claim.
    • Marc Guerra (CFO) shared that Tyler Dobbs (Executive Director), Melissa Elmore (Comptroller), and a Northwest Bank representative have established new account terms. A sweep account has been set up for disbursements, allowing for a lower balance and improved returns in the operating account. Additional adjustments are underway, with Northwest Bank supporting the transition, and changes are expected to be fully implemented this summer. This marks a move toward a more modern banking setup.
    • Marc Guerra (CFO) said that he received a report from Brady Ware for the annual audit. They are coming back next week to continue the audit and finish fieldwork. The draft audit report will be presented to the council next month. There may be an additional EC meeting for Brady Ware’s presentation. Rich Hanson (President) added that the audit report needs to be included in the meeting, and we need a 15-day lead time before discussing the audit so that membership is notified.
    • Since Melissa Elmore (Comptroller) came on board, Marc Guerra (CFO) has been supporting her, particularly with the audit and preparations for the 2026 budget cycle. Monthly closings are still catching up, but Melissa has been asking thoughtful questions and working to improve processes. Marc is helping her strengthen the fundamentals and hopes to have budget reports ready by fall. Progress is moving in the right direction.
    • Rich Hanson (President) asked about potential tariff impacts on AMA’s publications. Marc Guerra (CFO) responded that such factors are already reflected in the market. He noted that the S&P 500 is at an all-time high, and the Dow is just below it. Our Merrill Lynch representative has assured us that the reserve portfolio is well-diversified, invested in stable companies, and remains in a strong position. Merrill Lynch continues to manage it effectively.
    • Rich Hanson (President) said that since the last council meeting, the Foundation decided to pull back to a more conservative position with their portfolio. The AMA Foundation portfolio is currently at 60% equity 40% cash, and before the Foundation was at 70% equity and 30% cash or 80% equity and 20% cash. Marc Guerra (CFO) stated that Don brought up the Foundation in their conversation. Marc Guerra (CFO) will talk with Rich Hanson (President) about this later. Missing just 10 good days from the market can cause great losses. Cash is at about 8-10% and this is to cover operations. AMA did not change their positions.
    • David Lindley (NFFS) asked if increased bank interest rates would apply to all deposit accounts, including team accounts. Marc Guerra (CFO) explained that team accounts are handled differently, using the same account for both deposits and disbursements. Tyler Dobbs (Executive Director) added that team funds need to remain in that account. Marc noted that partnering with Northwest is helping simplify monthly reconciliations.

7. NAA REPORT - Amy Spowart (NAA)

  • Amy Spowart (NAA) shared that in June, the 2024 Collier Trophy was awarded to Solar Pro. These presentations highlight AMA’s impact on aeronautics and aerospace. Notably, the Dragonfly project, a model set to fly on Titan, one of Saturn’s moons, captured strong interest. The audience was young, engaged, and excited. Amy emphasized the opportunity for NAA and AMA to collaborate in connecting youth involved with NASA to events and AMA members, helping them see a future in these roles.
  • Amy Spowart (NAA) noted upcoming travel. She and Greg Principato (NAA President) will attend the FAI World Championships opening on August 9 and will also be at AirVenture in Oshkosh. Both are eager to connect with the AMA team during these events.
  • Amy Spowart (NAA) noted that the FAI Conference will be held October 22–24 in Finland. A recent delegate meeting highlighted changes led by Greg Principato (NAA President) to make future conferences more engaging, with added workshops and information sessions.
  • Rich Hanson (President) asked about Amy Spowart’s (NAA) attendance at the F3A FAI Championships. She confirmed she will be there for the opening on August 9 and is open to discussing any additional support needed for the event.
  • Jim Martin (III) asked about the role of model aviation in training within NAA and NASA. Amy Spowart (NAA) said she would follow up with NASA for more insight. Due to travel restrictions, NASA often misses events like AirVenture. However, NAA’s vice chair, who works closely with NASA and education, could be a key contact for exploring opportunities. Amy also expressed interest in brainstorming outside the meeting on ways to encourage collaboration between the FAA and NASA.
  • Eric Williams (II) noted that AMA has a long history with NASA dating back to the 196s, but it hasn’t been fully leveraged. Amy Spowart (NAA) agreed, emphasizing the need to identify a champion within NASA and to present information in clear, digestible bullet points. Tyler Dobbs (Executive Director) added that NASA and NAA usually help judge UAS4STEM at Oshkosh, and in their absence, having the NAA Director and FAI President serve as guest judges could be a strong alternative.
  • Tyler Dobbs (Executive Director) reported that a Prime Air delivery drone came within 15 feet of a hot air balloon, an incident that could have been catastrophic. An industry letter is being drafted to Congressman Sam Graves, chair of the House Transportation and Infrastructure Committee, urging stricter rules and advanced sensing technology for beyond visual line of sight (BVLOS) drone operations. AMA was asked to sign, but Tyler declined, noting AMA does not operate BVLOS or full-scale aircraft. The original letter grouped all drones together, which could negatively impact AMA. The group agreed to clarify the distinction between commercial and hobby drones. Tyler supports the focus on safety but doesn’t feel that signing on to the letter is in AMA’s best interest.

8. EXECUTIVE DIRECTOR REPORT - Tyler Dobbs

  • D&O Insurance
    • Tyler Dobbs (Executive Director) spoke with Paul Bretsen (FNIC Insurance) about a potential lawsuit, prompting the need to secure Directors and Officers (D&O) insurance.
    • Gary Himes (VI) asked about D&O insurance. Paul Bretsen (FNIC Insurance) explained it protects AMA’s board, covering decisions rather than bodily injury or property damage, which is covered by the Westchester Policy. D&O insurance is limited to the AMA organization and does not include clubs. Rich Hanson (President) added that it also covers omissions, such as failure to follow bylaws.
    • Paul Bretsen (FNIC Insurance) addressed club-level insurance, noting potential issues like internal disputes or officer decisions. While he has explored creating a club D&O insurance program or master policy, interest has been minimal due to many clubs being small and informal. Clubs can still obtain D&O insurance independently if desired.
    • Phil Tallman (XI) asked if club officers are covered by our insurance if sued. Paul Bretsen (FNIC Insurance) confirmed coverage applies only if the suit is related to their role with the club, not for personal actions. Lawsuits from members against officers are not covered by D&O insurance.
    • Eric Williams (II) asked if liability coverage applies when a club officer’s decision leads to an injury lawsuit against the club. Paul Bretsen (FNIC Insurance) said coverage depends on the claim details. Eric also asked if the annual insurance cards cover officers’ personal vehicles. Ilona Maine (Club Services Sr. Director) and Rich Hanson (President) clarified the policy covers only AMA-owned vehicles, not personal ones.
    • Rich Hanson (President) asked if there is guidance for clubs on needing D&O insurance. Ilona Maine (Club Services Sr. Director) said there isn’t one yet but plans to address it in a future column, which could serve as guidance. She noted that clubs vary widely, making a single document challenging. Tyler Dobbs (Executive Director) agreed that frequent questions suggest a guidance document would be helpful. Rich added that many officers are not familiar with D&O insurance, so guidance is needed. Ilona also emphasized the importance of checks and balances for club treasuries, which should be included in D&O coverage.
  • New Target/Web Discovery
    • AMA Website Discovery Project
      • Partnership Timeline Presentation by Hannah & Pedja from New Target
        • Hannah (New Target) started with a timeline of what we have done over the last 8 years, which is when we first started discovery. We are on track for a redesign since a website usually lasts about 8-10 years. She went on to say that out of the recent features that have been launched on the site, the club charter renewal received great feedback when it was released.
        • 360-degree view of website ecosystem
          • New Target talked to members, staff, the Executive Council, etc. They did a survey, and Hannah (New Target) said that this is the best response to a survey they have ever gotten from an organization.
          • New Target’s audit and analytics provided insights into user behavior, including page views, navigation paths, and a comparison with similar organizations’ websites. Forty-three percent of users visit monthly, well above the 30 percent industry benchmark, showing strong engagement with the site.
          • Findings
            • Hannah (New Target) noted that members commonly expressed a desire for a website that allows them to easily find and complete tasks without confusion or frustration.
            • Most people New Target spoke with were not seeking entertainment from the AMA website. They simply want core functions to work reliably and efficiently.
          • Why members visit the website
            • New Target’s discovery found that 64 percent of users visit the site for membership renewal or information, 39 percent for event details, and 33 percent for club information.
          • What’s hurting the website experience?
            • Staff, the Executive Council, and members all reported the same key issues, with navigation as the top concern. Menus are confusing, search is ineffective, and outdated or redundant content is often buried in PDFs. Many users also cited a complicated renewal process with too many form fields and steps. Over half of site traffic comes from mobile devices, yet the site is not optimized for mobile and has accessibility problems. Additionally, the site lacks tailored user paths, frustrating both new and existing members who often hesitate to direct newcomers to the website.
          • Turning insight into action
            • Many club officers and contest directors praised the tools developed over the last five years, saying they work well but are hard to find. The next step is content cleanup, archiving, consolidating, and simplifying the website. Pedja (New Target) emphasized using AI to improve search and suggested creating separate experiences for members and non-members. Andy Argenio (I) explained AI search will rely on phrases to deliver relevant answers, automatically sorting content. Pedja also recommended assigning content owners to manage duplicates and tailoring content based on user preferences like location.
            • Improving the join and renewal process was discussed, including automating payment updates with NetForum to reduce manual work and recover missed revenue. Club tools, including a location-based club finder and event calendar, will be redesigned based on member feedback. Andy and Hannah (New Target) highlighted the need to differentiate experiences for new and existing members, with the public site serving as a recruitment tool.
            • The website should be mobile-friendly and accessible, potentially as a progressive web app. Pedja added that data restructuring will enable district-specific content through Drupal. Finally, Hannah stressed the importance of strong site governance to maintain content quality over time.
          • What about hosting club sites?
            • Hannah (New Target) shared that many asked about a dual-rate website model during research. Pedja (New Target) explained this could let clubs host their own sites with a unified AMA look, tiered by district or state. This would ensure consistent branding and link member data between club and AMA sites, reducing work for members and leadership.
            • Phil Tallman (XI) asked if club management, like updating rosters, would be included. Pedja said club officers could easily access and update rosters via simple online forms, generating updated club pages.
            • The system would allow clubs to have sites outside AMA while maintaining control over appearance and integration. AMA could also track stats across clubs and districts.
            • Eric Williams (II) emphasized making the roster tool appealing and customizable since clubs have unique needs. Pedja agreed, noting data would be private to each club. Eric added that the websites should highlight the hobby’s excitement first, with branding secondary. Pedja stressed well-designed, on-brand sites are key to attracting members. Hannah noted dual-rate templates can accommodate clubs at different stages, potentially involving over 200 clubs in a few years. This approach could solve current issues and generate revenue for AMA.
          • Recommendations to reality
            • Enrollment
              • New Target presented mockups of the updated AMA site to the Council. The design focuses on simplicity, making enrollment clear and straightforward, while highlighting the right information for new members.
            • Become a member
              • Pedja from New Target showed a simplified AMA profile page form. Payments will link directly to NetForum, and an address auto-fill feature will speed up entry. Hannah noted the new form could cut the process from six pages to two, including only essential fields. After checkout, users will be redirected to a welcome page where they can select their hobby interests, avoiding dead ends and keeping engagement ongoing.
            • Renewals
              • New Target aims to shorten the renewal process while keeping the existing page functional. Renewing members will land on a page with clear next steps to avoid any dead ends.
              • Randy Cameron asked Hannah (New Target) if the form could capture a member’s club affiliation to link them to their club. Pedja (New Target) confirmed this can be added to the second page, alongside the address fields.
              • Eric Williams (II) asked if visiting a club website could trigger an automatic email to remind members to renew or update their profiles, easing the club officers' workload.
          • Public facing navigation
            • Hannah (New Target) said the public website’s main menu should be simplified with clear callouts for non-members, such as joining AMA, event info, or beginner guides. Logged-in users should see a different layout, making it clear where they are on the site. The public site should focus on recruitment and beginners, reflecting feedback from New Target’s survey.
          • Member facing navigation
            • The menu should include targeted calls to action. For the public site, these highlight key pages, while the member site focuses on connecting users to local clubs and districts to encourage community involvement.
          • Dashboard
            • The dashboard will be simplified and focused on content cleanup. It will highlight the most useful features by consolidating frequently used pages into one. The dashboard will also be customized based on the user’s role, such as district leader, contest director, or club officer, with calls to action tailored to their profile.

Break taken at 10:18am

Back at 10:32am

c. Government Affairs

  • Tyler Dobbs (Executive Director) discussed the new advisory circular 91-57D, which includes few changes but highlights AMA’s national authorization to fly models above 400 feet in Class G airspace. It outlines procedures for flying large models and flying over 400 feet. The circular also includes an education provision, allowing AMA to work with educational institutions so recreational operators can fly at higher altitudes for events, provided they are CBOs or chartered through AMA. There are no changes to this AC that AMA hadn’t already been working on with the FAA.
  • Tyler Dobbs (Executive Director) then addressed Class E (3,4,5) airspace issues affecting about 25 clubs. AMA is working with Congress to make necessary changes, exploring either a standalone bill or attaching the changes to this year’s National Defense Authorization Act. Both options have pros and cons, but clubs can continue flying while the process moves forward.
  • Rich Hanson (President) asked about flying above 1,200 feet and cross-country. Tyler Dobbs (Executive Director) explained that Class E5 airspace covers this, but a drafting error in Congress is delaying the fix. While most members are fine staying below 1,200 feet, AMA wants to secure the ability for those who wish to fly higher. Tyler Dobbs (Executive Director) went on to say that cross-country and altitude records will prove to be a challenge. They are working with the FAA to see if we can get extended authorization for both altitude and cross-country. Amy Spowart (NAA) asked if having a letter from FAI president stating that record attempts and all air-sport disciplines require a window, even outside of AMA. Tyler Dobbs (Executive Director) said yes, let's get this letter created.
  • Randy Gibson (VII) asked about the rockets and their regulations. Rich Hanson (President) and Tyler Dobbs (Executive Director) said that there are special regulations that allows for a waiver process for rockets. There is some flexibility within the FAA so we should be able to get this worked out. In the past, a group was able to get access to flying 38,000 feet to collect data, so we can get what we need, it will just take some work.
  • Tyler Dobbs (Executive Director) updated that the 2023 NDAA restricts federal funding for foreign-made UAS, impacting JROTC, Civil Air Patrol, Know Before You Fly, and some schools. The rule takes effect in December, but some organizations are already enforcing it. Senator Sullivan is assisting with this issue.
  • Tyler Dobbs (Executive Director) also met with the White House Office of Management and Budget about section 2209 from 2016 which requires the FAA to identify critical infrastructures. While the new Part 108 rules on beyond line of sight operations will not impact AMA much the designation of critical infrastructures like schools, prisons, and water towers could significantly restrict where clubs are allowed to fly. Rich Hanson (President) asked about if they will provide waivers or exemptions. Tyler Dobbs (Executive Director) said there is no feedback about this yet, but we have asked about it.
  • Eric Williams (II) asked about the 30-mile TFR. Tyler Dobbs (Executive Director) explained that in 2018 he worked with the Secret Service to request flight permissions within the 30 nautical mile TFRs. The waiver process has started and stopped twice. AMA maintains that its operations are low-risk, but the White House remains cautious due to the potential danger of drones, citing issues in Ukraine. Eric William’s (II) district is affected from April to October, and Andrew Griffith’s (V) district is impacted the rest of the year. Eric Williams (II) is working with Mark Benson (Marketing Sr. Director) and Kenny Cassidy (Acquisitions & Member Benefits Manager) on a Visiting Members Program to help clubs affected by TFRs by connecting them with nearby host clubs. The program saw some success during the first term, and Eric is now working to automate the process. Rich Hanson (President) raised concerns about ad hoc TFRs, which often give only 48 hours’ notice. He emphasized the need for affected clubs to register with host clubs in advance. He also asked how President Trump’s travel and Secret Service decisions affect site access, and whether it’s possible to notify clubs outside the TFR zones so they can opt in to hosting when needed.

9. COMMITTEE REPORTS

a. PUBLICATIONS COMMITTEE - Gary Himes (VI)

  • Gary Himes (VI) reported that the publications committee is facing budget challenges due to rising costs, especially postage, which increased by 10 percent in July. The committee expects to go about $250,000 over budget this year. They have already decided to lower paper quality to save $22,000.
  • To cut costs further, the committee is considering using AI in production, seeking corporate sponsors, reducing sanction listings to once per issue, and trimming page counts. Cutting four pages saves $12,000 per year, while eight pages saves $40,000. They are also exploring price increases for nonmembers, switching to saddle stitching, and encouraging more members to choose the digital version, as currently one third use digital and two thirds receive print.
  • Rob Kurek (Communications Director) noted that encouraging more members to switch to the digital version would help significantly. Tyler Dobbs (Executive Director) explained that without cuts, the department is projected to be $230,000 over budget. Some salary savings have been made through lateral staff changes, and combined with page count reductions, paper changes, and $5,000 in postage savings, the deficit is still expected to be around $150,000. Tyler emphasized that magazine costs will continue to rise annually, and it’s time to make tough decisions about Model Aviation magazine.
  • Brandon Koch (IX) asked when it might be time to sunset the magazine, noting it doesn’t generate revenue and younger members don’t value it. Eric Williams (II) responded that older members still see it as a top benefit, consistently ranking it among the most valued in surveys.
  • Randy Gibson (VII) asked how reducing page count might impact ad revenue. Rob Kurek (Communications Director) clarified that ad space would not be cut; editorial content would be reduced instead. House ads would be the first to go, but it’s still unclear how an 8-page cut would affect advertisers or member satisfaction.
  • Eric Williams (II) asked about the cost of producing one magazine, and Rob Kurek (Communications Director) said it’s about $90,000 per issue, or roughly $20 per member. Eric Williams (II) suggested reducing to 11 issues per year and offering print subscribers a one-time $10 discount to switch to digital. The challenge is figuring out how to apply this for members already using the digital version.
  • Phil Tallman (XI) warned that cutting pages would reduce ad revenue. He suggested making small, reversible changes and keeping members informed to avoid upsetting them.
  • Amy Spowart (NAA) shared that the International Aerobatic Club faced similar issues and used a member survey to guide cuts, reducing issues based on feedback. They also dropped the Smithsonian magazine to cut costs, offering it separately for those who wanted it. She suggested AMA involve members in finding solutions and asked about getting an advertiser to sponsor a cover.
  • JC Zankl (Competition Director & Technical Director) cautioned against member discounts since contest directors and event managers already get them. Eric Williams (II) suggested offering a one-time discount at the museum store instead.
  • Brandon Koch (IX) noted recent negative feedback on magazine columns and features. Rich Hanson (President) pointed out that many current magazine fans may not remain members in 10 to 20 years, as younger audiences prefer online content. He suggested reducing the magazine to bimonthly or quarterly issues or moving AMA News to digital-only.
  • Tyler Dobbs (Executive Director) said we’ve never done a members push asking to receive the digital. We need to send that request out soon.
  • Eric Williams (II) mentioned that we need to have a short-term plan and put all decisions or ideas on paper. The long-term plan would be to decide how to eventually sunset the magazine based on what organizations have and will do in similar situations.
  • Andy Argenio (I) asked if there is a plan to survey members about the magazine. Rich Hanson (President) and Tyler Dobbs (Executive Director) said not yet, as postal and print cost increases happened suddenly. Brandon Koch (IV) suggested starting a digital opt-in program within six months. Rob Kurek (Communications Director) expressed concern about tariffs affecting advertisers, while Tyler Dobbs noted new advertisers and potential cover sponsorships. Rich Hanson (President) added that without membership growth, more revenue from reserves may be needed and questioned how much should go to publications.
  • Rob Kurek (Communications Director) said over 40,000 members only get the digital issue, while just under 80,000 print copies are sent. This number doesn’t match total membership because some get both. Eric Williams (II) suggested new members could pay an extra $20 for a hard copy. Gary Himes (VI) noted adding a fee would increase total membership costs. Phil Tallman (XI) warned that since members were told the magazine is included in membership for $18, charging separately could cause legal issues. Phil stated that it has to be surpassing the $18 mark at this point. Phil advised making gradual changes to avoid losing members, starting with reducing page count, encouraging digital switching, gathering member input, and exploring corporate sponsorship to understand potential benefits and advertiser expectations.
  • Rob Kurek (Communications Director) recommended that the council look at this as a communications strategy. We have emails, YouTube, social media and such, and the magazine needs to be discussed in relation to all of this.
  • Tyler Dobbs (Executive Director) introduced an AI podcast that summarizes the magazine, which could boost interest and subscriptions. He plans to work with staff to determine the time and cost needed to produce it. The council heard a sample podcast during lunch. Despite suggested cuts, Tyler said the budget may still be $150,000 over, similar to last year. Rich Hanson (President) supports surveying members to learn what they value in the magazine and considering offering new members only the digital version. Since another meeting is likely in August, Rich wants a survey ready beforehand to discuss. Tyler will begin talks with Rob Kurek (Communications Director) about the survey.

10. EXECUTIVE SESSION AND LUNCH 11:36am – 1:45pm

Motion I: Motion by Randy Cameron (EVP) seconded by Gary Himes (VI) to postpone the District III VP Special Election to 2026 due to no qualifying nominations. Motion passed: 12 yes, no, absent, 1 abstain.

Mark Radcliff and Mark Feist are Jim Martin’s (III) alternates.

11. COMMITTEE REPORTS (Continued)

a. NOMINATIONS COMMITTEE - Phill Tallman (XI)

  • Phil Tallman (XI) presented three nominations that were approved for the President position: Eric Williams (II), Greg Stone (X), and Randy Cameron (EVP).
  • There was one nomination for District I: Andrew Argenio, and this nomination was approved.
  • For District V, one qualifying nomination for Andrew Griffith was approved.
  • For District IX, one nomination for Brandon Koch was approved.
  • Due to a lack of qualifying nominations, the special election for District 3 Vice President was postponed until 2026. The motion to postpone was passed, and Mark Radcliff and Mark Feist were selected as alternates for the position.

Motion II: Motion by Randy Gibson (VII) seconded by Amy Spowart (NAA) to accept the Nomination Committee Report as presented to council. Motion passed: 13 yes, no, absent.

b. PADCOM COMMITTEE - Randy Cameron (EVP) & JC Zankl (Competition Director & Technical Director)

  • JC Zankl (Competition Director & Technical Director) updated the council on recent projects. A new well was completed to maintain pond levels, and HVAC issues were resolved with software and control board updates. The campground and the new runway demo area at the museum are finished. Sites 1 and 3 had cracks filled, funded largely by the foundation. A new project is underway to replace the clogged pond loop filter.
  • JC also mentioned a potential full rebuild of Site 3, with one bid around $1 million, split between asphalt and groundwork. He’s waiting on two more bids.
  • Brandon Koch (IX) shared that David Lindley (NFFS) consulted with all SIGs last year, with the pylon group requesting a 140x800 ft runway. That was denied due to limited event use. The compromise was an 80x700 ft runway, similar to what currently exists, plus a 50x75 ft runoff zone to improve the grass-to-asphalt transition. The plan includes removing the east-west cross runway to prevent planes from flying over Site 1.
  • Brandon is also working on getting a quote to replace the pit area with concrete to address fueling concerns.
  • Rich Hanson (President) asked what we will do with site 2 when we get rid of it, and JC Zankl (Competition Director & Technical Director) said that it will go back to just a grass field. Control Line will move to site 6.
  • Eric Williams (II) asked about RV hookups, which will have water access and be positioned with the rear of each RV facing the connection point, including at Site 4. He also asked about the pond. JC Zankl (Competition Director and Technical Director) explained that the well is running and can be shut off via a breaker. He doesn’t believe there is a leak and thinks it's due to drought conditions. The well is not a long-term fix. It was only turned on last week and has mostly remained off. He is still exploring other options.

c. SITE USAGE COMMITTEE - Randy Cameron (EVP)

  • Randy Cameron (EVP) proposed raising the IAC site usage fee from $15 to $30 per event. Rich Hanson (President) suggested charging at least $15 per day instead, especially since most events span multiple days. For example, MultiGP paid just $15 for a week-long event. Jim Martin (III) noted complaints about a small Free Flight event taking over the entire IAC, preventing others from flying.
  • Phil Tallman (XI) recommended designating at least one site as always open for general flying. The council discussed which site this should be.
  • Free Flight poses the biggest challenge. Dave Lindley (NFFS) said they typically need two sites but that usage depends on wind direction. Site 6 was ultimately designated for Free Flight, with a $30 per day fee.
  • JC Zankl confirmed that while there are about 10 SIG events annually, sanctioned events occur nearly every weekend from April to November. Eric Williams (II) suggested discounted rates for SIGs and higher fees for non-SIGs. Lindley noted he just needs a set fee to include in budgeting, dividing the site fee among participants.
  • The council acknowledged concerns about pricing SIGs out but agreed that the IAC remains far more affordable than other venues.
  • Tyler Dobbs (Executive Director) recommended starting with a $20 per day, per event fee to gradually introduce the price increase and prepare for future adjustments.
  • Randy Cameron (EVP) noted that if Free Flight gets special pricing, other SIGs should receive similar consideration. Eric Williams (II) asked David Lindley (NFFS) about attendance numbers: Free Flight draws 20 to 30 participants, while MultiGP sees 200 to 300. He suggested basing fees on attendance size.
  • Rich Hanson (President) proposed offering SIGs a 10% discount to help offset rising costs.

Motion III: Motion by Jim Martin (III) seconded by Phil Tallman (XI) to increase site usage fee from $15 per event to $20 per site, per day with the stipulation that site 6 or another designated site must stay accessible to AMA members. SIGS will be granted a 20% discount. NFFS will be allowed a site fee of $30 per day. This is to begin on January 1st, 2026. Motion passed: 9 yes, 2 no, absent, 2 abstain.

  • Randy Cameron (EVP) raised concerns about pavilion rentals. Tyler Dobbs (Executive Director) received a complaint from a donor who funded the pavilion’s concrete, upset that a contest director was charging $150 per space to rent it out. The donor expected the space to remain free for member use, not for private profit. This issue also occurred last year and needs to be addressed.
  • Currently, there’s nothing in the event paperwork prohibiting this. Amy Spowart (NAA) recommended updating the paperwork and site usage guidelines to clearly state that events, SIGs, and CDs cannot profit from AMA property.
  • Ilona Maine (Club Services Sr. Director) asked how this differs from the California expo. Phil Tallman (XI) explained that the expo was held on rented property, while the IAC is AMA-owned. As a 501(c)(3), others cannot profit from AMA-owned property. Charging an entry or administrative fee for events is acceptable, but selling AMA property for personal income is not.
  • Felix Gora (attorney) brought up the possible need for written consent in the motion. Right now, this is a very black and white rule as it is. If we include written permission in the motion, then a policy needs to be written. Tyler Dobbs (Executive Director) brought up that right now, this motion could stop IRCHA or Multi GP from having vendors. This led to further discussion about the exact wording referring to who and what for the motion being drafted.
  • Motion IV: Motion by Amy Spowart seconded by Eric Williams to update the AMA Site Policy to not allow event organizers to sublet or rent AMA's property, structures or equipment. Motion tabled for committee.

d. EDUCATION COMMITTEE - Greg Stone (X)

  • Greg Stone (X) said that groups are headed to Oshkosh for UAS4STEM. He ran down the schedule of UAS4STEM.

e. LEADER MEMBER COMMITTEE - Randy Cameron (EVP), Erin Dobbs (Sales & Partnership Director)

  • Erin Dobbs (Sales & Partnership Director) began with a survey results presentation. She presented an AI podcast that summarizes the open-ended responses of the survey from leader members.
  • The two surveys were sent to 1,169 leader members and 140 responded, which is on par with an all-member survey response. 64 leader members provided contact information, which means that these 64 members have clearly shown interest in helping.
  • The survey showed that Leader Members want more guidance and tools. To support them, we should provide clear direction, assign meaningful tasks, and recognize their contributions. These ideas are still in the early stages, but Leader Members can be a valuable resource in helping District VPs, especially by contributing content for district columns. It’s up to each VP to engage their Leader Members and delegate tasks.
  • Notably, "communication" was the most frequently mentioned word in the survey. Erin Dobbs (Sales & Partnership Director) shared plans for improved communication through quarterly meetings, newsletters, and potentially a dedicated space—such as a website forum or Facebook group—where Leader Members can connect and collaborate.
  • The things that the committee said they would have accomplished; they have already accomplished. Now we need to give leader members a sense of purpose, reward them, and communicate with them. This starts with the committee working as a whole and VPs working with leader members.
  • Rich Hanson (President) asked whether we should focus communication on the 64 most active Leader Members or all 140 currently engaged. Erin Dobbs (Sales & Partnership Director) emphasized the importance of reaching all 1,169 Leader Members. While the 64 are highly engaged, broader communication can help encourage more members to get involved through intentional messaging.
  • Tyler Dobbs (Executive Director) asked whether we should distinguish between active and inactive Leader Members. Randy Cameron (EVP) noted that tenured members who are no longer active due to age or other limitations are already recognized informally. Tyler clarified the need to differentiate those who are able to contribute but currently do not. Assigning clear, manageable responsibilities could make it easier for these members to become more involved.

12. OLD BUSINESS

  • Membership/Marketing Committee discussion
    • Did not discuss because Eric Williams (II) left early and most of this topic was discussed in closed session.

13. NEW BUSINESS

  • FOUNDATION - Steve Haston (AMA Foundation Executive Director)
    • Steve Haston (AMA Foundation Executive Director) reported that the Foundation has raised $220,055, which is about 55 percent of its 2025 goal, driven by events and increased donor engagement. Planned giving has grown significantly, with a 600 to 700 percent increase in bequest contributions. One donor has even requested a meeting to discuss giving a gift now, though details are still unknown.
    • Rachelle Haughn (Deputy Director) shared that social engagement has increased by 500 percent, and Foundation Fact Friday videos are posted weekly.
    • Rachelle Haughn (AMA Foundation Deputy Director) talked about the torchbearer program. It has stalled a bit recently. They are working on a company torchbearer program that will give the Foundation more non-dues revenue.
    • Steve Haston (AMA Foundation Executive Director) shared concerns that some members mistakenly believe the Foundation was responsible for canceling the National Fun Fly (NFF), leading to some withdrawn support. While only a few pilots expressed this view, the Foundation considered sending a message to clarify but ultimately decided against it to avoid creating further confusion.
    • Rachelle Haughn (Deputy Director) asked how to respond to questions about bringing the NFF back. Tyler Dobbs (Executive Director) offered to handle those inquiries. Steve emphasized that while the Foundation wants to stay involved in the NFF, it does not have the capacity to lead the event.
    • Phil Tallman (District XI) noted that last year’s NFF financials were skewed due to unrelated events being included, and the event may be more affordable than it appears.
    • Rachelle Haughn (AMA Foundation Deputy Director) discussed switching to new grant software. She currently uses Open Water, which requires manual review of each application. The proposed software, Good Grants, is half the cost and includes automatic screening. She hopes to have it implemented by October 1, 2025.
    • Steve Haston (AMA Foundation Executive Director) introduced the Foundation’s policies and operations guide for future discussion. The goal is to clarify roles, responsibilities, and improve workflow. He asked the Executive Council to review the guide and share any proposed changes. This topic will be revisited at the next meeting.
    • Rachelle Haughn (AMA Foundation Deputy Director) discussed the flying site improvement grants. She offers to send applications to districts for feedback when requested. Grant submissions have increased significantly in recent years. Gary Himes (District VI) asked about deadlines for TAG and FSA grants; Rachelle clarified that the TAG grant has no deadline.
    • Tyler Dobbs (Executive Director) asked if grant recipients are meeting their post-award requirements. Rachelle Haughn (Deputy Director) said they are not, but she is developing guidelines and deadlines for required reporting. Tyler suggested a probation period for applicants who fail to submit necessary information.
    • Phil Tallman (District XI) inquired about the application workflow. Rachelle explained that demand exceeds available funds and that the Executive Council will receive training on the process. Steve Haston (Executive Director) proposed making a motion in this meeting to resolve the issue definitively. Brandon Koch (District IX) asked about the judging process for TAG applications, and the allocation of scholarships to districts was discussed. Randy Cameron (EVP) asked if unused funds can be rolled over. The Take Off and Grow Official Workflow was presented for Council discussion.
  • Motion V: Motion by Gary Himes (VI) seconded by Greg Stone (X) to approve the Take Off and Grow (TAG) and Flying Site Improvement Grant (FSIG) Official Workflows as amended. Motion passed: 10 yes, no, 2 absent.

b. Randy Gibson (VII) mentioned that he went to Flite Fest 2025.

  • He provided the Council with a report on what he saw and experienced at the event.
    • Randy Gibson (District VII) attended Flite Fest 2025 and provided the Council with a report. He described the event as large and family-friendly, with many young attendees. Flite Fest offered hands-on building and flying activities for all skill levels and partnered with the EAA. The event was well-supported by advertisers but had a high entry cost.
    • Rich Hanson (President) asked if Randy had discussed partnerships with Flite Test. Randy had not but felt it was worth exploring. Tyler Dobbs (Executive Director) noted previous attempts at partnership, while Brandon Koch (District IX) mentioned past conflicts that ended the relationship. Rich recalled that a former Education Director was reluctant to work with Flite Test.
    • Randy suggested starting with a conversation to understand Flite Test’s expectations, noting they might primarily seek AMA’s insurance support. Amy Spowart (NAA) cautioned about personality conflicts and recommended focusing discussions solely on education. Rich emphasized that AMA and Flite Test have different missions: AMA supports the hobby and membership, while Flite Test sells products and may not promote safe flying as strongly.
    • Rich expressed skepticism about the benefits of a partnership, but Randy and Phil Tallman (District XI) believed it could boost membership, especially among youth. Tyler asked what Randy would like to offer Flite Test, but Randy said determining that is premature until initial talks happen.

14. AWARDS

  • PRESENTATIONS - Katie Perry
    • Katie Perry (Administrative Assistant) presented awards to Greg Stone (X) - Exemplary Service, Brandon Koch (IX) - Exemplary Service, and Gary Himes (VI) - Fellowship.

15. ADJOURNMENT

Meeting adjourned at 4:41

*Requires EC Vote

Release Date: Tue, 09/02/2025 - 09:00

Document Type
Minutes
Meeting Date
Original Link
Original page
Extracted date
2025-07-19